Event Planner

EPRI•Charlotte, NC

8d•$62,000 - $72,000•Onsite

About The Position

The Event Planner collaborates with EPRI event hosts to plan and execute multiple types of events of varying complexity to ensure a successful business outcome. The Event Planner provides expert consultation across the institute in an effort to drive consistent application of EPRI event protocol, branding and a successful event experience. The event planner exudes strong time management, project management and customer-focused communication to ensure clear and positive ROI for all EPRI Events.

Requirements

Bachelor’s degree or equivalent event planning or hospitality industry experience
Working knowledge of meeting management system(s), web-based registration and communication tools and ability to learn other tools as developed to successfully execute and evaluate meetings/events
Interpersonal skills: Instill confidence and trust among event constituents; positively represent EPRI to members and vendors; effectively work with EPRI employees at all levels
EPRI SM&C: Able to incorporate EPRI Strategic Marketing and Communications team visions including consistent branding, communication and event experience guidelines in a purposeful, impactful way to all EPRI events
Event Industry Tools: Familiar with basic audio visual equipment and event logistical items (e.g., sets, lighting, microphones, voting systems); familiarity of leading tools including event apps, communication and registration tools, and other tools that lend themselves to promoting engagement and enhancing the event experience
Must be able/willing to travel significantly
Partners effectively with colleagues, customers and vendors
Takes accountability for personal excellence; confident & self-starting
Exceptional communication and follow-up, both verbal and written
Must be self-directed with strong project management.
Poise and grace under pressure
Results-oriented, solid work ethic
Enthusiasm for event planning, communications and the EPRI Event Experience
Creative
Exceptional attention to detail and follow-up; ability to garner trust and confidence
Ability to manage time and competing/concurrent priorities
Ability to garner trust and confidence, mentor Event Experience Team staff and other internal staff EPRI in event protocol
Unquestionable ethics and integrity
Good interpersonal and influencing skills; thoughtful, consultative, offers recommendations
Desire to help others succeed

Nice To Haves

5 years event planning or hospitality industry experience preferred
Certified Meeting Professional (CMP) preferred
Experience Marketing Events and Trade Show experience a plus
Experience in people leadership a plus
Familiarity with AI-powered platforms for automating repetitive tasks and improving efficiency.

Responsibilities

Responsible for collaboration, proactive engagement and end-to-end event management for events hosted by assigned key stakeholders and other event hosts, as assigned.
Serve as the principal liaison between event host and suppliers throughout the planning and execution process
Cultivate and maintain effective relationships internally with key stakeholders, internal departments and vendors to ensure all EPRI regulations and event protocols are adhered to.
Consults with event host to conduct needs assessment with the ability to fully grasp and help execute according to the intended outcome of the event
Responsible for developing, implementing and maintaining event project plans that deliver comprehensive view of event details
Prepare and manage event budget, review and understand contract details, monitor event staffing, coordinate creation and production of conference/event materials, manage invoice/fee reconciliation and payment, as well as conduct post-event evaluations to monitor and report areas that need improvement and/or require reconciliation.
Consistently provide unparalleled customer service with an emphasis on strong communication, the customer experience and meticulous attention to detail
Accountable for all administrative tasks associated with event payment and time tracking
Travel to lead and provide on-site event support
Collaborate effectively with the Marketing Communications Partner to understand sector or institute goals needed from the meeting/event; develop a reliable and trusted business relationship with sector or institute management as a meetings/events conduit for business success.