Event Planner I

Iowa State University•Ames, IA

19h•Onsite

About The Position

The Department of Conference Planning and Management (CPM) with Iowa State University Extension and Outreach is seeking a detail-oriented Event Planner I. This role involves supporting the planning, coordination, and financial management of in-person and virtual conferences and events across Iowa State University. The position requires collaboration with a wide variety of clients, vendors, speakers, and departments throughout all phases of the event cycle. Key aspects include supporting logistics and on-site coordination, vendor procurement, budget tracking, payment processing and reconciliation, speaker travel arrangements, sponsor and exhibitor coordination, and event documentation and closeout. Success in this role demands strong organizational skills, financial accuracy, adaptability, and the ability to manage multiple events simultaneously. The position offers true work-life balance and the opportunity to contribute ideas and talents to impactful events.

Requirements

Bachelor’s degree
Valid U.S. Driver's License

Nice To Haves

Bachelor's degree in Event Management, Business Management, or related degree
Working knowledge or experience with event planning
Proficiency in Microsoft Office Suite, as well as communication and collaboration platforms such as Zoom and Microsoft Teams
Working knowledge or experience with budgeting, financial tracking, and accounts payable

Responsibilities

Plan, coordinate, and support conferences and events, including on‑site and virtual events
Consult with clients and internal planners to assess event needs and develop event plans and timelines
Manage event logistics such as venues, AV, catering, travel, transportation, and volunteers
Develop, monitor, and reconcile event budgets and financial summaries
Coordinate speakers, sponsors, vendors, and contracts; collect required documentation and materials
Communicate event details through mass emails and attendee messaging
Process event payments, invoices, purchase orders, reimbursements, and deposits in accordance with ISU policies
Assist with departmental sales efforts, client outreach, site visits, and service marketing
Support departmental operations through reporting, committee participation, and professional development