Event Planner/Coordinator (Remote)

ICF • Reston, VA

22h • Remote

About The Position

This position is contingent upon contract award. While not an immediate opening, we are actively interviewing and extending offers in anticipation of award. ICF Next is seeking an Event Planner / Events Coordinator to support a high-profile federal government client focused on military and family support programs. This role supports event planning, outreach coordination, stakeholder engagement, and operational event execution activities across a broad portfolio of programs and initiatives supporting military service members, families, survivors, and caregivers. The Event Planner / Events Coordinator will support integrated outreach and engagement efforts through planning, scheduling, logistics management, stakeholder communications, and virtual and onsite event coordination. The role supports conferences, webinars, leadership forums, community engagement initiatives, and outreach events designed to increase awareness, participation, and audience engagement across multiple communication channels. Operating within a fast-paced federal environment, the role requires collaboration with communications teams, digital teams, government stakeholders, vendors, and program leadership to ensure successful execution of outreach and engagement activities. The ideal candidate will bring experience supporting event operations, coordinating logistics, and managing schedules and deliverables in a mission-driven environment.

Requirements

• U.S. citizenship required
• Ability to obtain and maintain a Public Trust clearance
• Bachelor’s degree in communications, public affairs, hospitality, event management, marketing, or related field
• 3+ years of professional experience supporting event planning, event coordination, outreach activities, stakeholder engagement, communications, or related functions
• Strong organizational and coordination skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple concurrent activities
• Ability to manage competing priorities and shifting deadlines
• Strong stakeholder engagement and customer service skills
• Collaborative mindset with the ability to work across multidisciplinary teams

Nice To Haves

• Experience supporting federal government outreach or engagement initiatives
• Experience coordinating conferences, webinars, virtual events, or community engagement activities
• Familiarity with virtual event platforms and digital engagement tools
• Familiarity with event tracking, reporting, and audience engagement metrics
• Experience operating within fast-paced, deadline-driven environments

Responsibilities

• Support planning and coordination of in-person, virtual, and hybrid events, including conferences, webinars, stakeholder engagements, leadership forums, and community outreach activities
• Coordinate event logistics including schedules, attendee communications, speaker support, agendas, materials, and deliverables
• Support onsite and virtual event execution activities including attendee support, troubleshooting, and operational readiness activities
• Coordinate with government stakeholders, vendors, and cross-functional teams to support outreach and engagement initiatives
• Assist with development and distribution of event communications, presentations, briefing materials, and outreach products
• Support live and virtual engagement activities including webinars, digital events, and social media live events
• Track milestones, participation metrics, action items, and deliverables within structured workflow and task management environments
• Assist with audience engagement reporting and provide recommendations to improve outreach effectiveness and participant engagement
• Ensure activities align with enterprise messaging, branding, accessibility standards, and communications objectives
• Maintain organized records, schedules, and supporting documentation for outreach and engagement activities

Benefits

• ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer . Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy. We will consider for employment qualified applicants with arrest and conviction records. Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [email protected] and we will be happy to assist . All information you provide will be kept confidential and will be used only to the extent to provide needed reasonable accommodations. Read more about workplace discrimination righ t s or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act. Candidate AI Usage Policy At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted . This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected] . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position based on full-time employment is : $0.00 - $0.00 Nationwide Remote Office (US99)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level