Event Operations & Staffing Coordinator
About The Position
At Flyspace Productions, we are the team behind many of Western Pennsylvania's biggest festivals and live events. We are looking for an Event Operations & Staffing Coordinator who thrives in a fast-paced environment, enjoys working with people, and gets excited about solving the daily puzzle of staffing amazing events. This role involves recruiting, scheduling, and supporting the people who make events happen. You will be interviewing candidates, onboarding new employees, building schedules, coordinating crews, solving last-minute staffing challenges, and working on-site to ensure events run smoothly. You will collaborate closely with our Operations, HR, and Event teams to keep everyone informed and every event fully staffed.
Requirements
- Two or more years of experience in administration, staffing, hospitality, recruiting, event coordination, or operations
- Excellent communication and organizational skills
- Comfortable learning scheduling and software
- Strong computer skills (Google Workspace experience preferred)
- Valid driver's license
- Ability to work in the U.S. and complete employment verification paperwork
- Adaptability and a collaborative spirit
Nice To Haves
- Experience in event management, hospitality, staffing, recruiting, logistics, theater, operations, or project coordination
Responsibilities
- Recruiting and interviewing Event Assistants, technicians, and seasonal staff
- Posting jobs and reviewing applications
- Scheduling employees for festivals, concerts, and special events using Lasso
- Coordinating onboarding and employee orientation
- Communicating schedules, updates, and staffing changes
- Filling last-minute call-offs and finding creative staffing solutions
- Coordinating vehicle assignments
- Working with multiple departments to ensure every event has the right people in the right place
- Supporting HR with employee questions and documentation
- Helping improve staffing systems and scheduling processes
- Working on-site at some of Pittsburgh's largest festivals and events
- Participating in a rotating weekend on-call schedule during the busy season to address employee call-offs, staffing gaps, and trucking needs.
Benefits
- Weekend on-call stipend
- Overtime pay for any hours worked over 40 in a pay period
- Great benefits package, starting on day one
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
