Event Operations Coordinator - Shoptalk

Hyve Group Ltd•New York, NY

3d•Hybrid

About The Position

Shoptalk is looking for an Event Operations Coordinator to play a pivotal role within the Operations team, driving the successful delivery of operational commitments and leading special projects across our global events portfolio. In this role, you'll collaborate closely with our Operations team and vendors to ensure everything runs smoothly. We’re looking for someone who is creative, innovative, and ready to support the team in exploring new opportunities. Travel to our events will be required. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys taking full ownership of complex deliverables. International travel to events will be required.

Requirements

Minimum 1-2 years of event management experience
Strong project management and attention to detail
Creative, innovative, and customer-centric
Self-motivated, solution-oriented, and collaborative
Passionate about the events industry
Availability to work hybrid up to 3 days in the office

Responsibilities

Support stakeholders, vendors, and the Operations team in coordinating furniture, AV, signage, and event elements.
Coordinate temporary event staff and contractors to ensure seamless scheduling and training.
Oversee the hotel booking platform, tracking room blocks, analyzing trends, and optimizing costs.
Curate and execute networking events, managing venue selection, entertainment, décor, and catering.
Manage event documentation, show orders, onsite office operations, and inventory.