Event Operations Coordinator

Baird • Milwaukee, WI

4d • Onsite

About The Position

The Event Operations Coordinator is a vital member of Baird’s centralized meetings and events function, supporting the seamless execution of internal and external events. This non-exempt role focuses on operational excellence—handling logistics, vendor coordination, and administrative processes that ensure consistent, brand-certified experiences. Based in our Milwaukee office, the Coordinator partners closely with event planners and cross-functional teams to deliver high-quality events that reflect Baird’s commitment to exceptional client service and collaboration across the firm.

Requirements

• Bachelor’s degree in Hospitality, Marketing, Business, or Communications preferred
• 2–4 years of experience in event coordination, hospitality, or operations support
• Strong organizational and time-management skills with the ability to prioritize multiple tasks
• Proficiency in Microsoft Office Suite; experience with event management software (e.g., Cvent) preferred
• Excellent written and verbal communication skills with strong attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Comfort lifting up to 20 pounds and flexibility to work evenings and weekends as needed
• Ability to travel occasionally (approximately 5–10%)

Responsibilities

• Coordinate Level 1 events (typically 50–150 attendees) from planning through completion, including venue sourcing, contracting, budgeting, and logistics
• Manage event timelines, vendor communications, and onsite execution to ensure flawless delivery
• Prepare event materials such as agendas, signage, and post-event reports; assist with survey analysis and ROI tracking
• Support Senior Planners on larger events with sourcing, vendor management, and administrative tasks
• Maintain event inventory and coordinate shipping of materials for meetings and conferences
• Process invoices, reconcile expenses, and manage P-Card transactions for assigned events
• Provide onsite support during peak event periods, including registration desk coverage and vendor oversight
• Collaborate with team members to manage shared inboxes and respond to client inquiries promptly
• Assist with special projects and operational initiatives across Corporate Events, Hospitality, and Conference Services teams

Benefits

• Employee-owned
• International financial services firm
• Specializing in wealth management, capital markets, private equity and asset management
• Nationally recognized as a great place to work since 2004
• Commitment to inclusion & diversity for our clients, our associates and the communities where we live and work
• Culture of integrity, genuine concern for others and respect for the individual

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level