Event Manager

University of South Florida•Tampa, FL

About The Position

The Events Manager in the College of Design, Art & Performance plans, schedules, and implements conferences and special events while supporting their design. Reporting to the Director of the Dean's Office, the manager partners with the Director on event strategy and design, then independently manages each event from concept through post-event evaluation. The role serves as the primary liaison with internal units and external constituents and provides organizational leadership for conferences, workshops, events, and public functions. It focuses on creating positive experiences for participants and guests through hospitality and customer service. The manager leads the College’s signature events and manages or assists with planning other College meetings, conferences, and special events. The role coordinates event production and logistics with Events & Production Services and other partners, manages event budgets and vendor contracts, and evaluates event requirements and outcomes. It also supports employer outreach for the Career & Internship Expo, student outreach for student-centered events, and reporting on event attendance and related data. Other administrative and support duties may be assigned in support of the unit's mission and strategy.

Requirements

Bachelor’s degree and four years of experience, or a combination of post-high-school education and experience equal to eight years.
Leadership abilities.
Project management and problem-solving skills.
Vigilance, strong communication, and initiative-taking skills.
Contract negotiation skills.
Ability to build strong cooperative relationships within the organization and with community groups and businesses.
Must meet all employment eligibility requirements in the United States, as referenced in the posting’s discussion of Florida Senate Bill 1310.

Responsibilities

Serve as the point of contact for event planning with members of the college, school, department, center, and external community, as appropriate.
Lead execution of the College’s signature events, including the Annual Leadership Retreat, Fall Welcome Reception, An Evening with The Arts, Holiday Reception, Spring Welcome Event, Career & Internship Expo, Spotlight, and Graduation Celebration.
Manage and assist with planning College meetings, conferences, and special events, including social, student success, educational, community-focused, entertainment, and fundraising events.
Lead outreach to employers participating in the annual Career & Internship Expo and grow the participating-employer list year over year.
Assist Student Success with connecting students to internships and tracking placements.
Partner with Events & Production Services to translate event requirements into production specifications.
Direct event logistics and amenities, including registration, venues and room setup, catering, lodging, audiovisual needs, lighting and sound, parking, transportation, tours, safety and security, decor, and event staffing.
Serve as the on-site event lead and resolve issues in real time to ensure events are delivered to specification.
Manage and track event budget development; obtain bids, negotiate contracts with outside vendors, and monitor and evaluate contract performance.
Collaborate with the college’s Office Manager on payment of event-related invoices and deposits.
Assess event histories, budgets, contract terms, and planning committee recommendations to determine needs for space, facilities, technology, equipment, lodging, catering, and on-site management.
Compile and review statistical data and prepare periodic and ad hoc reports, summaries, and analyses, including overall and student event attendance through BullsConnect or a similar platform.
Partner with Marketing & Communications and Student Success to lead student outreach for student-centered events and other initiatives.
Perform other administrative and support duties as required in support of the unit’s mission and strategy.