Event Manager
About The Position
The Event Manager serves as the lead for event planning at The Grove of Anaheim. This role coordinates and oversees all phases of event planning and execution, maintaining exceptional attention to detail and a high standard of customer service. The Event Manager executes client contracts and advances all event details—including space needs, technical requirements, food and beverage, and event-specific logistics. Strong communication skills and evening/weekend availability are essential. The Event Manager acts as the primary liaison between the client and venue teams, coordinating, advancing, and managing all logistics for assigned events. This role supports the strategy, planning, and execution of events of various sizes and works closely with internal departments to ensure smooth operations.
Requirements
- Bachelor’s degree required
- Minimum of 2 years of experience in event planning; live entertainment or venue experience preferred
- Proficiency in Microsoft Office applications
- Strong verbal and written communication skills; excellent planning and organizational ability
- Able to work nights, weekends, and holidays as required
- Able to read and interpret CAD drawings
- Able to learn venue emergency procedures
- Able to develop strong working knowledge of venue operations, equipment, labor costs, client costs, staffing breakdowns, and key event contacts
Responsibilities
- Serve as the liaison between clients, contractors, internal departments, and management for all facets of event planning and execution
- Review event rental agreements to determine coordination needs and next steps
- Coordinate and advance all front-of-house and back-of-house logistics for assigned events
- Plan and monitor event budgets, adjusting as needed to ensure adherence
- Communicate venue information to clients and ensure all event details are advanced to the appropriate venue departments and subcontractors
- Prepare event sheets and distribute all event-related information; review logistics in weekly production meetings
- Ensure accuracy of event information, set-ups, and operational requirements for assigned events
- Prepare labor, rental equipment, and other settlement expenses
- Build and maintain positive relationships with clients, venue teams, and subcontractors
- Coordinate required City permits, pyrotechnic permits, accessibility services (such as interpreters), subcontractor schedules, and other external resources
- Serve as venue liaison and on-site event manager for assigned events
- Support on-site advance meetings, tours, and related client needs
- Assist with hiring, training, and educating staff on event procedures; contribute to developing SOPs related to event management
- Ensure all work is performed in accordance with industry standards and venue regulations, policies, and procedures
- Analyze event performance and identify opportunities for continuous improvement to enhance guest and client experience
- Carry out special projects as assigned by the Director or VP/AGM
- Participate in AED/CPR training, emergency response teams, and related safety groups as required
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
1-10 employees
