Event Manager

JLL•San Jose, CA

1d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As an Event Manager, you will have the opportunity to lead a team and bring creativity, organization, and attention to detail to create memorable and successful events. Your ability to manage diverse teams, work within tight deadlines, and deliver exceptional experiences will play a vital role in ensuring customer satisfaction and driving the success of events. Event manager are expected to be on-site during events. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Requirements

Proven experience as an event manager or a similar role.
Excellent organizational and time management skills.
Strong communication and interpersonal abilities.
Proficient in event management software and CRM tools.
Familiarity with marketing and promotional strategies.
Ability to work well under pressure and manage multiple projects simultaneously.
Flexibility to work evenings, weekends, and travel as needed.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred).

Responsibilities

Collaborate with clients or internal stakeholders to understand event objectives and requirements.
Develop event concepts, themes, and strategies in line with client goals as needed.
Prepare event proposals, budget estimates, and timelines.
Manage the master events calendar and intake requests, confirm event requirements and ensure operations stakeholders fully understand requirements through management of communication channels, briefing and planning meetings.
Maintain event management tools with accurate and timely information and post-event reporting.
Coordinate with broader Events and Customer Experience Center (CXC) teams on needs, reporting and prioritization.
Exercise sound judgement to ensure that events are delivered to exceed client expectations, while maintaining adherence to guidelines and processes and leveraging meeting industry best practices and experience.
Source suitable event venues according to client requirements.
Negotiate and manage contracts with venues, vendors, and suppliers.
Coordinate with suppliers to ensure timely delivery of services, equipment, and materials.
Develop detailed event plans, including schedules, floor plans, and run-of-show.
Plan and confirm presenters for Executive Briefings, Office Tours and Demos if applicable
Arrange transportation, accommodation, and catering for event participants, if necessary.
Oversee event set-up, including décor, seating arrangements, lighting, and audio-visual requirements.
Confirm technical functions of the room are in working order each day and after each meeting.
Partner with internal Food and Beverage Catering Manager for all events/
Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
Track event expenses and provide regular financial reports to stakeholders.
Identify opportunities for revenue generation and cost-saving measures.
Collaborate with marketing teams to develop event marketing strategies and materials.
Identify opportunities for promotional campaigns, utilizing various channels, such as social media, email marketing, and print advertising.
Coordinate with external partners and sponsors for event promotion.
Oversee event logistics on the day of the event, ensuring smooth operations and timely execution.
Manage event staff, volunteers, and vendors to ensure efficient event delivery.
Troubleshoot any issues or emergencies that may arise during the event.
Conduct post-event evaluations to assess event success and gather feedback from participants.
Prepare comprehensive event evaluation reports, highlighting key metrics and areas for improvement.
Provide recommendations for future events based on evaluation findings.