Event Manager

Gymreapers•Nampa, ID

2d•Onsite

About The Position

Gymreapers is seeking an experienced and highly organized Events Manager to lead the execution of our high-impact brand activations - including flagship expos like the Arnold Classic, Olympia, and Wodapalooza Miami. This role is critical in ensuring that all Gymreapers events are executed with precision, operational excellence, and a premium customer experience that reflects our brand values. As the onsite lead for major events, you will own booth production, vendor coordination, staffing, and logistics. You’ll play a hands-on role in all pre-event planning, travel and freight coordination, and event setup/teardown, while collaborating across departments to bring campaigns to life. You’ll also manage temporary retail staff and ensure the booth team operates efficiently and with enthusiasm. This role is ideal for a detail-oriented executor who thrives under pressure, has strong operational instincts, and is energized by fast-paced, live event environments.

Requirements

3–6+ years of experience in event management, operations, or production, ideally in retail, lifestyle, or fitness brands
Proven track record managing complex events with budgets exceeding $400K
Strong knowledge of event logistics, freight, inventory management, and vendor communication
Demonstrated experience leading large on-site teams with strong people management skills
Willingness to travel to support national event execution
Confident working long hours on event sites, lifting/moving gear, and solving problems on the fly
Proficient in project management tools (e.g., Jira), spreadsheets, and POS systems

Responsibilities

Lead all tactical planning and execution of all events
Manage booth production timelines, vendor POs, and shipping coordination for major expos
Oversee travel booking and lodging coordination for staff and athletes attending key events
Execute event run-of-show schedules, setup/teardown plans, and onsite logistics checklists
Serve as the on-site manager for events, overseeing all booth operations and staffing
Supervise 15–25 team members (temp staff, sales reps, content creators, athletes) during events
Troubleshoot issues and drive real-time problem solving to maintain brand execution standards
Ensure POS systems, product merchandising, and customer engagement meet event expectations
Partner with Creative to ensure booth assets and brand materials meet specs and deadlines
Work with Ops and Warehouse teams to manage inventory pulls, freight, and post-event returns
Ensure all gear, signage, POS materials, and merch displays are delivered on-time and on-brand
Collaborate with Athlete Relations, Marketing, Ops, and Finance on timelines and deliverables
Align athlete schedules, content shoots, and event promotions with the broader campaign calendar
Maintain ongoing communication with internal teams to ensure project alignment and updates
Submit vendor invoices, track event spend, and ensure budget compliance in coordination with Finance
Gather team feedback and identify operational gaps or improvement areas post-event
Contribute to ROI analysis and performance reviews to optimize future event planning

Benefits

Competitive Pay
Company paid holidays
Paid Time Off (PTO)
Gymreapers on-site gym!
Newly renovated HQ!
401(k) with up to a 4% employer match
Life Flight Program, Voluntary
Employee Assistance Program
50% Employee Discount
100% Employer Paid: Medical, Dental and Vision
100% Employer Paid: Short-term and Long-term disability - life insurance for both employee and spouse/dependents
Health Savings Account (HSA) employee option