Event Manager

ACE Scholarships • Greenwood Village, CO

7d • $60,000 - $70,000 • Onsite

About The Position

The Event Manager works closely with the Director of National Events and another Event Manager to plan and execute events across ACE Scholarships’ markets. Events include board meetings, donor receptions, small- and large-scale fundraising events, conferences, trade shows, and other mission-driven events. The role manages multiple projects while maintaining strong attention to detail, communicating with internal and external stakeholders, and creating polished experiences that advance ACE Scholarships’ mission.

The position supports events from conception through post-event wrap-up, including schedules, logistics, on-site execution, vendor and venue relationships, and post-event reporting and budget tracking. It also supports conference and trade show collateral, promotional materials, signage, branded assets, and attendee engagement. The position is full-time and in-office in the South Denver area, with 5–10% travel, including one to five out-of-state events per year. It reports to the Director of Events and has no direct reports.

Requirements

• 1–3+ years of professional event planning or event production experience.
• Exceptional organizational and project management skills, including the ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills with a high level of professionalism.
• Ability to work independently and collaborate effectively within a team.
• Strong attention to detail and commitment to delivering high-quality work.
• Experience coordinating vendors, venues, and event logistics.
• Comfort working occasional evenings, weekends, and travel as required for events.
• Ability to lift and move event materials and assist with event setup and breakdown as needed.
• Passion for ACE Scholarships’ mission and commitment to educational opportunity.

Nice To Haves

• Experience supporting fundraising events, conferences, donor events, or corporate events.
• Proficiency with Microsoft Office and event management technology/platforms.

Responsibilities

• Develop and manage event timelines, run-of-show documents, agendas, and production schedules from event conception through post-event wrap-up.
• Coordinate event logistics, including venues, vendors, catering, seating, audiovisual needs, entertainment, transportation, and run-of-show development.
• Support on-site event execution, including guest experience, vendor management, troubleshooting, event setup, and breakdown.
• Anticipate event needs and proactively identify solutions to potential challenges.
• Assist with site research, venue sourcing, contract review, and vendor negotiations.
• Maintain working relationships with venues, vendors, partners, and internal stakeholders.
• Support post-event reconciliation, reporting, and budget tracking.
• Support the Tradeshow/Conference Manager with organizing and maintaining event collateral, promotional materials, signage, and branded assets.
• Provide creative ideas and input for event materials and attendee engagement opportunities.
• Collaborate with internal teams and vendors on event-related projects and deadlines.
• Review event materials to help ensure brand consistency and quality standards.

Benefits

• Employee Assistance Program (EAP).
• Employer-paid short-term, long-term, and AD&D insurance.
• 401(k) with 6% employer match and immediate vesting.
• Monthly cellphone stipend.
• Scholarships for employees’ children actively enrolled in a K–12 private school: $3,500 per child, up to $10,500 per year.
• Employer-paid parking at the Colorado home office.
• On-site gym, café, and building security at the Colorado home office.
• In-office coffee, snack bar, and walking treadmill.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed