Event Management Specialist

Canon U.S.A., Inc.•Melville, NY

27d•$69,300 - $103,770•Hybrid

About The Position

Canon U.S.A. Inc., headquartered in Melville, NY seeks an Event Management Specialist (Specialist, Event Management). We are seeking a detail-oriented, strategic, and high-energy Event Management Specialist to assist with the strategy, planning, and execution of our corporate meetings and trade show presence. In this role, you will be responsible for creating impactful brand experiences, managing end-to-end event logistics, overseeing budget allocations, and measuring event ROI. The ideal candidate thrives in a fast-paced environment, excels at vendor negotiation, and brings exceptional cross-functional project management skills. This position is full time and offers a hybrid work schedule requiring you to be in the office Monday, Tuesday and Wednesday and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

Requirements

Bachelor's degree in a relevant field or equivalent experience required, plus 3 to 5 years of related experience in event planning, hospitality, event operations, marketing
Ability to multitask and manage multiple events simultaneously
Detail oriented and highly organized
Capacity to work non-traditional hours (nights and weekends) and travel to events as required
Proficient in Google Workspace a plus

Responsibilities

Coordinates, supports, and executes various events such as large and small scale corporate meetings, sales kickoffs, tradeshows, VIP experiences and more
Will assist in site selection, contract negotiation with venues/hotels, food and beverage, transportation, room blocks, AV requirements, and on-site logistics
For tradeshows, will work with marketing and product teams on booth design, layout, graphics, shipping, I&D, and staff travel
Will develop, track, and reconcile all event budgets and ensure all projects stay within approved financial parameters
Maintains an updated database of all events/tradeshows on a monthly basis
Administrative functions related to the position including working with legal on contracts, reconciling pcard bililng every month, and using software systems for tasks such as requisitions and expense reports
Performs other tasks as assigned
Travel is required