Protocol and Event Management Specialist
About The Position
PCI Productions is seeking a Protocol and Event Management Specialist to support its MDA contract. This fully onsite role reports to the Program Manager and provides protocol and event-management support for agency activities, including official retirement ceremonies, receptions, conferences, office calls, and international and state visits. The specialist prepares and briefs IPR slides for the Director and team members, supports senior-official meetings and distinguished visits, and helps ensure events are professionally executed and comply with DoD regulations. The role coordinates with agency departments, management officials, contractors, vendors, and external organizations to arrange event logistics and protocol support. It provides customer service and hospitality to MDA personnel and distinguished visitors, advises senior officials on precedence and etiquette, and trains colleagues in protocol policies and practices. The specialist also develops event schedules and protocol materials such as briefing papers, scripts, invitations, and itineraries.
Requirements
- High school diploma or equivalent, plus two years of completed college courses and four years of relevant protocol experience; alternatively, seven years of relevant protocol experience supporting the Federal Government or DoD.
- Four years of experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command-sponsored functions.
- Four years of experience and knowledge of military regulations, customs, and courtesies.
- Four years of experience managing and coordinating government protocol events, potentially including venue scheduling, parking, transportation, distinguished visitor accommodations, and audio/video requirements.
- Must have and maintain an active DoD Secret Security Clearance.
- Expertise in Microsoft Office products, including Outlook, Excel, Word, Teams, and PowerPoint.
- Excellent communication skills, including telephone, office etiquette, and written communication.
- Expertise in training and advising junior Protocol administrative assistants on protocol support matters.
- Expertise in government property regulations and systems.
- Expertise in developing, maintaining, and coordinating administrative and event schedules.
- Expertise in developing protocol products such as briefing papers, scripts, invitations, itineraries, and other written communications.
Responsibilities
- Plan and execute official retirement ceremonies, receptions, MDA conferences, office calls, and international and state visits.
- Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events.
- Provide protocol support for meetings, office calls, and special visits involving the Director, senior officials, and distinguished visitors.
- Ensure professional execution of high-level events and engagements throughout the agency.
- Collaborate with agency departments to coordinate protocol support for lower-level tiered obligations.
- Provide customer service and hospitality to MDA personnel and distinguished visitors.
- Train protocol staff and colleagues on protocol policies and best practices.
- Serve as a subject matter expert for protocol-related functions and duties.
- Evaluate protocol activities against goals and budgets and ensure compliance with DoD regulations.
- Prepare meeting materials for high-level meetings and distinguished visits, including name tents, seating charts, order of precedence, and other protocol support.
- Guide senior officials on order of precedence, diplomatic etiquette, and ceremonial practices in accordance with U.S. government and international protocol standards.
- Coordinate agency events with management officials, contractors, vendors, and external organizations.
- Plan, coordinate, execute, and provide logistical support for conferences, meetings, ceremonies, official events, and command-sponsored functions.
- Coordinate government protocol event logistics, which may include venues, parking, transportation, distinguished visitor accommodations, and audio/video requirements.
- Train and advise junior Protocol administrative assistants on protocol support provided to the Agency.
- Develop, maintain, and coordinate administrative and event schedules.
- Develop protocol products, including briefing papers, scripts, invitations, itineraries, and other written communications.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
