Event Coordinator

Phantom Canyon Brewing Company•Colorado Springs, CO

9d•Onsite

About The Position

Phantom Canyon Brewing Co. is Colorado Springs’ first brewpub, proudly serving the community since 1993. Located in a historic building dating back to 1901, our three-story venue features eight unique event spaces and offers everything from intimate gatherings to full-building buyouts. We are known for delivering exceptional hospitality, craft beer, and memorable experiences and our events are no exception. Our events team provides seamless, full-service coordination from initial inquiry through execution. We are seeking an experienced Event Coordinator to lead outstanding events throughout our dynamic, multi-level venue. Reporting to the Event Manager, with collaboration alongside the General Manager, this role is responsible for every aspect of an event from guiding guests through key decisions to evaluating success after completion. The ideal candidate is highly organized, detail-oriented, and confident in vendor and guest relations. Strong communication skills, sound judgment, and the ability to thrive in a fast paced hospitality environment will set top candidates apart. Add a shot of enthusiasm and passion for events, and you’ll be a great fit. Our goal is to create unforgettable events that delight guests while supporting business objectives.

Requirements

Hospitality experience preferred; restaurant or venue experience a plus
Proven track record of successfully coordinating events
Proficiency with Microsoft Office
Excellent guest relations and customer service skills
Basic knowledge of recruitment and staffing practices
Strong communication and negotiation abilities
Highly organized, with strong multitasking skills
Ability to remain calm and professional under pressure
Effective problem-solving skills
Experience with Tripleseat and Toast is a plus
Ability to work a flexible schedule, including evenings, weekends, and holidays based on event needs

Responsibilities

Own the full lifecycle of event sales, from initial inquiry through execution and post-event follow-up
Drive business results by responding to guest inquiries, developing new events, and generating new business
Conduct venue tours, host food tastings, and network with prospective clients
Negotiate and finalize client contracts
Proactively network within the industry by participating in local events and building relationships with industry partners
Develop and revise event layouts, packages, pricing, and space schedules
Assess and understand the specific requirements for each event
Plan events with close attention to budgetary and time constraints
Negotiate with vendors to secure the most favorable terms
Assist with hiring, training, scheduling, and providing performance feedback for event team members
Coordinate appropriate staffing levels and control labor costs through effective scheduling
Perform final pre-event checks (e.g., room setup, technology, décor) to ensure standards are met
Oversee events in progress and respond quickly to resolve issues
Evaluate event success and complete post-event reports