Event Coordinator

Legendary Inc • Destin, FL

10d • Onsite

About The Position

The Event Coordinator will be responsible for developing and implementing creative strategies to enhance the guest experience, coordinating logistics for events including vendor management, scheduling, and budgeting, and ensuring seamless execution of programming and events. This role involves assisting with research, planning, and day-of coordination for various events such as holiday activities, festivals, and weekly programming. The coordinator will also manage inventory and procurement, conduct market research, and utilize budgets for event development. Additionally, the position requires setting up, executing, and breaking down non-signature events. The role also encompasses media, outreach, and communications, including engaging with local groups, non-profits, military, volunteers, and contract labor, developing outreach strategies, promoting the organization through community events, and coordinating public relations and media relations activities. Analysis and reporting are key components, involving the creation of After Action Reports, evaluating event data, distributing collateral, recruiting community partners, and organizing staff meetings to inform departments about upcoming events.

Requirements

• Bachelor’s degree in hospitality, business administration, marketing, communications, or another related field required.
• Experience in event management and execution a must.
• Good business sense
• Initiative, creativity, drive, and enthusiasm
• Outstanding interpersonal skills and attention to detail
• Ability to handle multiple requests and operational demands with a high degree of professionalism, operating often with time sensitive deadlines
• Ability to work a flexible schedule upon occasion, to include nights, weekends, and holidays
• Strong work ethic
• Negotiating and closing skills
• Attention to detail
• Relationship builder
• Multi-tasker
• Problem analysis and solving skills
• Excellent communicator
• Confidentiality
• Integrity
• Must be able to speak, read, write, and comprehend the English language.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple and/or complex correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Valid driver’s license that has been in effect for at least three years, with no major violations and no more than two minor violations in the past three years.
• Adherence to all safety rules and regulations required by local, State and Federal authorities.
• Wear the appropriate personal protective equipment necessary to perform the job in a safe manner.
• Follow all safety rules per the Company’s Safety Policy.

Nice To Haves

• Guest-centric approach
• Teamwork
• Respect
• Pro-active attitude
• Accountability
• Willingness to learn
• Commitment to sustainability

Responsibilities

• Develop and implement creative strategies to enhance the overall guest experience.
• Coordinate logistics for events, including vendor management, scheduling, and budgeting.
• Collaborate with the Event Operations Manager to ensure seamless execution of programming and events.
• Assist in researching, planning, and executing day-of coordination for all HarborWalk Village events, including holiday activities, festivals, and weekly programming.
• Manage inventory and procurement of supplies for events and promotions.
• Conduct market research and analyze data to identify trends and opportunities.
• Utilize the budget prepared by the Event Operations Manager in event development and planning.
• Set up, execute, and break down all non-signature events.
• Outreach and communication with local groups, non-profits, military, volunteers, and contract labor for all events and programming.
• Develop and implement outreach strategies to engage with the local community and target audiences.
• Coordinate and attend community events and networking opportunities to promote HarborWalk Village.
• Monitor and analyze communication efforts to measure effectiveness and make data-driven improvements.
• Respond to inquiries and feedback from the community in a timely and professional manner.
• Assist with the coordination of public relations activities and media relations.
• Keep up-to-date with industry trends and best practices in outreach and communications.
• Create After Action Reports and evaluate all events, including attendance, weather, demographic, revenue, and other relevant data.
• Responsible for event collateral distribution on-property to tenants and resort departments and to off-property community partners.
• Engage and recruit community partners for events as needed.
• Assist in printing and preparing collateral for HarborWalk Village events and Emerald Grande departments.
• Organize, plan, and execute meetings with on-property staff to inform and educate on upcoming events and needs from applicable departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level