Event Coordinator - Parks, Recreation, and Open Space

City of Aurora•Aurora, CO

1d•$59,483 - $74,354•Onsite

About The Position

The City of Aurora's Parks, Recreation and Open Space (PROS) Department is seeking an Event Coordinator to provide special event coordination. This role involves planning, permitting, developing, organizing, producing, and evaluating various special and community events on behalf of the department and city. The PROS Department's mission is to encourage active lifestyles and create healthy environments for people, nature, and community. The department manages extensive resources including over 8,000 acres of open space, 100+ parks, numerous athletic fields, trails, nature centers, reservoirs, recreation centers, golf courses, aquatic facilities, and a large urban forestry program. Aurora PROS is dedicated to delivering exceptional public service and being responsible stewards of its diverse system of parks, programs, natural resources, and amenities that enhance the quality of life for Aurora residents.

Requirements

Bachelor's Degree in event management, recreation, or a directly related field or equivalate.
At least 3 years’ experience in special events.
Colorado Driver’s License with good driving history.

Nice To Haves

3 years of large-scale event experience (highly preferred)
Experience in sponsorship sales and sponsorship relations.
Experience in a public sector/government environment preferred.
Certified Special Events Professional (CSEP)
Event management software, such as Eventeny.

Responsibilities

Plans, develops, organizes, implements, administers, and evaluates city special events and coordinates and serves in lead and support roles for other events as assigned.
Arranges all aspects of public special events (500 to 6,000 attendees) including but not limited to: developing creative details, site mapping, managing event budgets, security, technical arrangements, vendor coordination, sponsorship deliverables and activation, event signage, supplies and equipment.
Coordinates with marketing specialists to ensure all marketing, advertising and communication needs for promotion of the events is addressed and clearly defined for attendees; this includes but is not limited to the sponsorship deliverables, event signage and website.
Coordinates event volunteers and ensures onsite roles, responsibilities, and assignments are clearly defined and communicated.
Establishes relationships with sponsors, neighborhood organizations, local builders, businesses, and any other organizations having an association with special events such as festivals, concerts, and walks/runs.
Performs administrative tasks including contract management, permitting, fee and deposit collection, budgeting records, event and annual reports.
Manages various workflow processes and performs additional duties as assigned.