Event Coordinator

MML Hospitality•Aspen, CO

15h•Onsite

About The Position

About MML Hospitality At McGuire Moorman Lambert Hospitality (MML), our mission is to create some of the world’s most memorable hospitality experiences—where food, design, service, and storytelling come together seamlessly. Led by Larry McGuire, Tom Moorman, and Liz Lambert, MML is known for its refined, character-driven approach to hospitality, rooted in creativity, quality, and a deep sense of place. As we continue to grow, we're entering an exciting new chapter. We've welcomed James Beard Award-winning chef April Bloomfield to our culinary leadership team and are bringing new energy to iconic and emerging destinations alike—with projects like the historic Driskill Hotel, Sixth & Blanco, Clark’s Malibu, and more on the horizon. At MML, we’re not just building restaurants or hotels—we’re crafting spaces that leave a lasting impression. About the Role We are seeking a highly organized and service-driven Event Coordinator to join our team in Aspen, Colorado. This role supports the planning and execution of events across The Aspen Art Museum, offsite catering, and occasional restaurant buyouts. The Event Coordinator plays a key role in ensuring seamless event execution, supporting client communications, logistics, and on-site operations while delivering exceptional guest experiences.

Requirements

1–3 years of experience in events, hospitality, catering, or a related field
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Ability to manage multiple tasks in a fast-paced environment
Customer service-focused with a positive, team-oriented attitude
Proficiency in Microsoft Office and Google Workspace (TripleSeat experience preferred)
Flexibility to work nights, weekends, and holidays
Ability to travel locally as needed

Nice To Haves

TripleSeat experience preferred

Responsibilities

Support the Events team in coordinating weddings, corporate events, private parties, and fundraisers
Manage and respond to inbound inquiries via email, TripleSeat, phone, and in-person communication within 48 business hours
Assist in preparing catering proposals, contracts, and Banquet Event Orders (BEOs)
Coordinate event logistics, timelines, and vendor details to ensure smooth execution
Support venue site tours and assist with sales efforts
Collaborate with Culinary and Beverage teams on menu planning and event details
Coordinate with external vendors and assist with order placement, confirmations, and on-site execution
Ensure all required permits, insurance certificates, and compliance documents are collected and organized
Support adherence to Aspen Art Museum policies and event guidelines
Assist with inventory management of OS&E and event-related materials, including uniforms
Provide on-site event support, including setup, execution, and breakdown
Maintain accurate records in TripleSeat and other systems
Assist with event reconciliation in Toast
Participate in team meetings and cross-departmental initiatives