Event Coordinator

Mass General Brigham•Somerville, MA

1d•$18 - $25•Hybrid

About The Position

Our Event Coordinator will provide administrative support to manage the operations of MGB Enterprise Services, Community Division and System-wide employee recognition programs and employee engagement initiatives. Including planning and executing in-person and virtual events, handling communications and vendor payments, and managing data and administrative functions. Hybrid Schedule: Onsite days at Assembly Row in Somerville are required.

Requirements

Bachelor's Degree Related Field of Study required
Office/Corporate event coordination 1-2 years required
Proficient communication and interpersonal skills to engage effectively with diverse internal and external stakeholders across departments.
Collaborative and diplomatic mindset, with the ability to negotiate, maintain professionalism, and exercise sound judgment in complex environments.
Ability to work objectively and in teams, demonstrating initiative and adaptability.
Proficiency in Microsoft Office, supporting administrative and event coordination tasks.
Exceptional organizational skills, including the ability to prioritize, meet deadlines, and manage multiple tasks simultaneously.
Detail-oriented and resilient, with the capacity to maintain focus under pressure and deliver high-quality results in a fast-paced setting.

Responsibilities

Maintain, format, and ensure accuracy of data; generate summary reports.
Schedule and support in-person and virtual events, including vendor coordination and material preparation.
Proofread and distribute event-related communications and manage registration and volunteer logistics.
Schedule meetings and events and serve as the department’s first point of contact.
Submit and track purchase orders and check requests; liaise with Accounts Payable.
Follow project timelines and support technical and logistical aspects of remote meetings.