Event Coordinator

Smokeball•Chicago, IL

3d•Remote

About The Position

We’re looking for an energetic, highly organized and detail-loving Event Coordinator to help bring Smokeball’s nationwide events program to life! In this role, you’ll play a key part in planning, coordinating, and executing impactful events that elevate our brand and create memorable experiences for our clients, partners, and teams. From managing vendors and event logistics to keeping CRM and project management systems running smoothly, you’ll be at the center of all the action, supporting our Sales and Partnerships teams before, during and after every event. You’ll also help bring our flagship event, “Spark,” to life by assisting with planning and on-the-ground execution. If you thrive in fast-paced environments, love bringing moving pieces together, and enjoy creating seamless event experiences, this is the perfect opportunity to make a big impact in the legal tech space.

Requirements

3+ years’ experience in event coordination, operations, trade shows, or conference support in fast-paced environments
Strong organizational, project management, and problem-solving skills with the ability to manage multiple priorities independently
Experience managing event logistics, vendors, shipments, inventory, timelines, and onsite execution
Excellent communication and cross-functional collaboration skills, with confidence supporting stakeholders and teams during live events
High attention to detail, accountability, and adaptability in deadline-driven environments
Proficiency with Salesforce (or similar CRM), project management tools, Microsoft Office, Slack, and shared drives
Passion for operational excellence and delivering high-quality event experiences

Nice To Haves

Willingness to travel as needed

Responsibilities

Manage end-to-end event logistics, including vendors, sponsorships, booth requirements, budgets, timelines, inventory, shipping, and event documentation/briefings.
Collaborate with Sales, Partnerships, and Marketing teams to align on event goals, staffing, deliverables, marketing assets and event communications.
Serve as a key point of contact during events, providing real-time support to internal teams and sales contacts as needed
Support the coordination and execution of Smokeball-hosted events, including our flagship event, “Spark”
Manage post-event follow-up, including lead verification, CRM uploads, lead allocation, and tracking closed deals
Reconcile event budgets and reporting, while sharing results and recommendations with leadership to support future event strategy