Event Coordinator - LOS

CAPITAL IMPROVEMENT BOARD•Indianapolis, IN

11d•$50,000 - $55,000•Onsite

About The Position

The Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is a powerhouse destination for some of the largest events in the country. Every day brings something new with hundreds of events throughout the year and annual events such as the Big Ten Football Championship game, FDIC International, Gen Con, Indiana Black Expo, Indiana Comic Con, National FFA, and PRI. The Event Coordinator organizes and supervises the successful implementation, operation, and completion of facility events.

Requirements

Bachelor degree (B.A.) in event planning, public relations, customer service or related field
Three to five years experience organizing and executing large scale events in a convention center or tradeshow environment
Equivalent combination of education and experience

Nice To Haves

Experience using AutoCAD for event set-up diagrams

Responsibilities

Assist in coordinating event logistics, including parking, ticketing, security, set-up, maintenance, first aid, and decoration, ensuring all details align with client requirements and operational standards.
Serve as a liaison between clients, internal departments, and vendors, facilitating communication and ensuring timely delivery of services.
Prepare and distribute event documents, including event schedules, operational checklists, and logistical details, to relevant stakeholders.
Support the creation and maintenance of event set-up diagrams using AutoCAD, ensuring all event layouts are accurate and align with client specifications.
Assist in monitoring event day operations, ensuring that all aspects of the event run smoothly and providing on-site problem-solving support as needed.
Coordinate with vendors to ensure that services and materials are delivered on time, and handle any vendor-related issues that arise during the planning or event execution stages.
Participate in pre-event meetings with clients and internal teams to confirm event details, ensuring that all parties are aligned on expectations and requirements.
Maintain compliance with safety regulations and company policies during event planning and execution, addressing any potential issues proactively.
Assist with post-event tasks, including gathering feedback, preparing reports, and organizing event materials for future use.
Support the Event Manager in any other event-related tasks as needed, contributing to the overall success of the event planning process.

Benefits

Pension (after you meet the vesting requirements)
Choice of 2 great Health plans through Anthem
Choice of 2 great Dental plans through Delta
Employer paid Vision Insurance
Employer paid Life Insurance
$1,500 for Employee only HSA contribution (when opting into benefits)
$2,500 for family plans HSA contribution (when opting into benefits)
Generous time off
Employee events
Potential for tickets to events hosted at either the Convention Center or Lucas Oil Stadium
Free parking
Referral Program ($500 for hired full time referral)