PT Event Coordinator

Descanso Gardens Foundation • La Cañada Flintridge, CA

5d • Onsite

About The Position

The Event Coordinator provides day-of coordination and oversight for special events and programs at Descanso Gardens, including meetings, retreats, memorial services, receptions, performances, public programs, and film shoots. This highly visible position works directly with staff, clients, guests, members, trustees, external partners, and vendors.

This is a part-time, non-exempt position with a variable schedule of up to 25 hours per week, including evenings and weekends. The schedule varies according to institutional needs, and some weeks may have no scheduled hours. The Garden Operations Field Manager determines the weekly schedule. Compensation is up to $20.00 per hour.

Requirements

• At least 1 year of customer experience.
• Excellent communication skills.
• Highly developed organizational skills and excellent attention to detail.
• Self-motivation, integrity, honesty, and a strong work ethic.
• Ability to respond flexibly and effectively in a dynamic work environment.
• Ability and willingness to work outdoors in all weather conditions.
• Professionalism, sound judgment, and the ability to interact effectively with guests, team members, members, trustees, volunteers, and vendors.
• Ability to use standard computer communication tools such as email and basic knowledge of Google's online office tools, including Google Sheets and Google Docs.
• Valid California driver's license.
• Ability to walk to locations within the Gardens that are not accessible by motor vehicle.
• Ability to perform physical work including moving tables and chairs and lifting and carrying up to 50 pounds.
• Ability to walk and/or stand for extended periods.

Nice To Haves

• At least 1 year of event production or coordination experience.
• Bilingual ability.

Responsibilities

• Act as the onsite program lead when a program staff member is absent.
• Verify event furniture and equipment placement and counts against approved diagrams, and work with staff to make necessary adjustments.
• Follow the event master timeline and communicate holds, delays, or changes.
• Coordinate and assist with event equipment and gear load-in and guest shuttling.
• Greet and direct vendors and contractors, and receive rental equipment deliveries.
• Coordinate event and program load-in and load-out.
• Remain onsite during events or programs as needed to answer questions, address special needs, and ensure compliance with Garden policies and procedures.
• Provide customer service to clients and event participants, address their concerns, and work to resolve issues.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed