Event Coordinator
About The Position
Opus Agency is seeking a highly organized, detail-driven, and proactive Event Coordinator to support agency teams across event management. The role provides support on event workstreams and owns components of small- to medium-scale programs. The coordinator helps deliver exceptional event experiences through strong attention to detail, effective communication, and a collaborative, solution-oriented approach. The position supports event execution in alignment with event objectives, client expectations, and agency standards. It works closely with project and workstream leads, internal teams, vendors, and partners, and includes domestic and international travel for on-site event support. The position is remote, full-time, and non-exempt, with travel requirements of 20%; a passport is required. The role requires sitting for most of the day, standing as needed, periodic walking, reaching above shoulder height or below the waist, and lifting or storing materials using proper lifting techniques. Travel may involve airplanes, trains, taxis, cars, or other transportation. Duties may change or additional responsibilities may be assigned. The position is at-will; the employer participates in E-Verify and provides reasonable accommodations as needed.
Requirements
- 1–2 years of experience, preferably in event management or hospitality.
- Strong organizational skills and attention to detail, including the ability to manage multiple tasks and timelines accurately.
- Clear and professional written and verbal communication; active listening and effective collaboration.
- Ability to build trust-based relationships and represent the agency professionally.
- Critical thinking, resourcefulness, follow-through, and proactive problem-solving.
- Ability to adapt to a fast-paced environment, manage competing priorities, and remain composed under pressure.
- Accountability for assigned work, meeting deadlines, and communicating proactively about progress and needs.
- Collaborative, positive approach and respect for others.
- Proficiency in Microsoft Office and Google Workspace.
- Curiosity about the events industry, receptiveness to feedback, and willingness to build skills.
- Ability to travel domestically and internationally; passport required.
- Ability to meet the stated physical requirements, including sitting for most of the day, standing and walking as needed, reaching, lifting, and traveling by various means of transportation.
Nice To Haves
- Bachelor's degree (B.A.) from a four-year institution preferred.
Responsibilities
- Support successful delivery of assigned workstreams in alignment with event objectives, client expectations, and internal standards.
- Follow established agency processes, tools, and best practices to ensure consistent, high-quality execution.
- Coordinate timely communication with internal teams, vendors, and partners by email, phone, and project tools.
- Assist in sourcing and managing vendors, ensuring deliverables are timely, within budget, and aligned with project specifications.
- Partner with Project and Workstream Leads, providing proactive updates and support to keep deliverables on track.
- Monitor and report on assigned tasks, updating Leads on progress, risks, and proposed solutions.
- Escalate issues or exceptions and communicate with managers about challenges, priorities, and support needs.
- Contribute to a collaborative team environment with a positive attitude, flexibility, and willingness to support team needs.
- Participate in team and project meetings, prepare materials as needed, and follow through on action items.
- Maintain confidentiality of client, agency, and project information.
- Travel domestically and internationally for on-site event execution, including assigned programs and additional events as on-site support when needed.
Benefits
- Opportunities for growth and development
- Health and dental insurance with a choice of plans
- Employer-paid short-term disability and life insurance
- Option to elect additional life insurance and long-term disability insurance at employee expense
- Paid parental leave
- Flexible spending accounts with pre-tax contributions
- 401(k) with employer match
- Flexibility in work schedules
- Generous time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
