Event Coordinator

Integrity•Dallas, TX

4d•Onsite

About The Position

As an Event Coordinator, you will transform concepts into memorable experiences by planning and executing a wide range of events. Your role will involve working with employees, clients, and guests to understand their vision, creating detailed event plans, and ensuring every detail is executed flawlessly. With exceptional organizational skills and creativity, you will deliver events that exceed expectations and leave a lasting impression. Join us and bring your passion for event planning to a role where your creativity and dedication make every event a success.

Requirements

High School degree or equivalent
2-4 years of relevant experience
Experience coordinating large scale events (10,000 + attendees)
Organized, a self-starter, detail oriented, problem solver, and friendly with agents.
Intermediate skills using: Microsoft Office, GAIN, Monday.com, MailChimp, Google Sheets, Canva, Adobe Creative Suite (not required but preferred)
Critical thinker and problem solver
Excellent written and verbal communication skills
Experienced multitasker

Nice To Haves

Adobe Creative Suite (not required but preferred)

Responsibilities

Coordinate all aspects of events, including selecting venues, managing vendors, and overseeing event logistics.
Travel to multiple events nationwide (20% travel) including the flagship event held in early August in Las Vegas
Schedule and book recurring monthly agent events directly with venues, ensuring timely arrangements.
Handle event confirmations by calling venues and emailing agents to verify details.
Process post-event paperwork and maintain compliance by tracking event expenses.
Maintain accurate records and databases for event coordination, client communications, and vendor contracts.
Work closely with agents, vendors, venues, and internal departments to foster strong professional relationships.
Collaborate with Sales, Marketing, Finance, and Compliance to communicate event details and address unexpected problems promptly.
Perform other duties as assigned