Event Coordinator

Kimley-Horn • Phoenix, AZ

45d • Onsite

About The Position

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Event Coordinator to join the corporate team in our Phoenix, AZ location. This is not a remote position. This role involves creating web and registrations sites, managing event reporting and sourcing for meeting venues for a variety of complex and concurrent meetings and events. The ideal candidate will have excellent client service and project management skills with an emphasis on multi-tasking as well as great written and verbal communication skills. They are skilled at learning new software working in a fast-paced team environment with both internal colleagues and external vendors.

Requirements

• 2–4 years of related experience (event management, hospitality, or customer service).
• Strong organization and follow-through; able to multitask with minimal daily supervision.
• Proven ability to plan and execute multiple events simultaneously while meeting deadlines.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and familiarity with event technology.
• Working knowledge of meeting/event contracts; experience negotiating with vendors preferred.
• Able to work independently and collaboratively in a team environment.
• Excellent written and verbal communication skills.
• Strong research and synthesis skills; able to communicate information clearly to varied audiences.
• Willingness to travel 2–3 times per year.
• Proactive problem-solver with a collaborative, service-oriented mindset.
• Adaptable, with a consistent client-service focus in changing priorities.

Nice To Haves

• Experience negotiating with vendors

Responsibilities

• Plan and build web and registration sites for multiple concurrent events in Cvent (training provided).
• Source meeting venues and support contract review and execution.
• Partner with event leads to manage attendee lists and registration site updates.
• Research, evaluate, and communicate with vendors; interpret key contract terms.
• Support additional team initiatives, including travel and event reporting, as needed.

Benefits

• 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in our 401(k), and performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed