1YL Event Coordinator (Remote, Temporary)

Young Life•Colorado Springs, CO

11d•Remote

About The Position

Young Life is seeking an Event Coordinator to support the planning and execution of the 1YL 2028 conference, a premier event for Young Life staff and their spouses. This temporary, full-time role (through March 2028) is remote with necessary travel. The mission is to introduce adolescents to Jesus Christ and help them grow in their faith. This role is hands-on and fast-paced, requiring precision in logistics, guest services, and administration. The ideal candidate thrives under pressure, navigates complex details seamlessly, and approaches every project with a spirit of hospitality and service. This position is crucial for keeping the operational engine running smoothly, requiring a high-capacity self-starter with proven multitasking, organizational, and communication skills. The Event Coordinator will work closely with the 1YL Director, Travel Coordinator, and Planning Team, driving momentum during pre-event planning, leading task execution on-site, and bringing projects across the finish line post-event.

Requirements

High school diploma required.
Minimum of 3 years of relevant experience, or equivalent combination of education and experience.
Highly professional and trustworthy, with confidence in engaging with executive leadership.
Calm under pressure and can manage receiving multiple requests simultaneously.
Strong organizational and multitasking skills with meticulous attention to detail.
Proficiency with Microsoft Office Software, Canva, Google Sheets, and Google Drive.
Self-starter with the ability to think critically, adapt, and independently resolve situations in real time.
Comfortable working on both administrative and hands-on physical tasks.
Excellent communication and follow-through with the event team and stakeholders.
Must have reliable transportation with willingness to run scheduled errands (mileage is reimbursable).
Ability to lift or move boxes up to 15 lbs.

Nice To Haves

Experience in hospitality or fast-paced event environments preferred.

Responsibilities

Support the flow and rhythm of tasks across the event timeline.
Actively participate in pre-event planning, including team documents, communications, data management, attendee and rooming lists, material procurement, shipping, and inventory management.
Organize, track, assemble, and coordinate on-site materials and deliverables.
Assist with maintaining and pulling reports and historical event records across various systems.
Run errands, assist with online ordering, and manage expense tracking.
Travel to pre-planning on-site meetings and to the event.
Create and lead the organizing, packing, sending, and unpacking of all materials to and from the event.
Lead the on-site planning team’s task execution.
Attend and assist in executing all team meetings on-site.
Participate in unloading, organizing, inventorying, and distributing all items used at the event.
Respond to guest inquiries, follow-ups, and sending out mailers.
Finalize expenses and vendor invoicing.
Collect survey responses, procure stats and reporting elements to assist in the production of the After-Action Report.