Event Coordinator

SBM Offshore•Los Angeles, CA

5d•Onsite

About The Position

The Event Coordinator will be responsible for coordinating and performance of activities associated with conference room and event set-ups per customer requests. This role requires providing a high quality of customer service, collaborating with internal and external partners to understand business needs, and executing event visions. The coordinator will also be responsible for collecting pre/post event metrics, verifying event schedules, building relationships with vendor partners, conducting site inspections, and serving as a point of contact for user inquiries and concerns.

Requirements

High school diploma / GED
2 years relevant experience
Excellent task management skills including proactive planning, task prioritization, time management, project management, objective and expectation setting.
Advanced understanding and application of event principles, concepts, practices, and industry standards.
Must be proficient with Microsoft Office applications, including Excel and PowerPoint.
Must possess strong written and verbal communication skills.
Must maintain a professional, positive, friendly, and courteous demeanor.

Nice To Haves

May be required to have a valid driver’s license

Responsibilities

Provide a high quality of customer service to end-users, vendors, third parties and members of leadership.
Collaborate with internal partners, stakeholders, and external partners or third parties to develop an in-depth understanding of their business needs and objectives and assist with the coordination and execution of their vision.
Provide and collect pre/post event metrics.
Day-to-day event scheduling verification.
Build close relationships with vendor partners, to maintain smooth operations of event service deliveries and ensure outlined processes and procedures are followed.
Routinely conduct site inspections to ensure area is of the highest standards and capture the perspective of our employees, vendor partners and guests.
With a hospitality mindset, serve as the single point of contact for users in assigned area to resolve inquiries, issues, and concerns.
Coordinate and create diagrams on in-house software according to the end-users request and/or needs.
Update and maintain data as required.
Assist with inventory management of all supplies and equipment needed for program operations.
Assist with development of applicable SOP’s.
Create and aid with signage throughout facility as requested.
Work with program manager to identify opportunities to improve performance on a routine basis.
Comply with company safety rules, policies, and procedures.
Other duties as assigned.