Event Coordinator

Maricopa County • Phoenix, AZ

32d • Onsite

About The Position

The Event Coordinator’s primary mission is to increase adoptions and strengthen community engagement by planning, organizing, and executing off-site adoption events and shelter special events. The role also supports community wellness by coordinating licensing events as well as free spay/neuter and vaccine clinics, identifying ideal locations, and tracking outcomes to measure program effectiveness. In addition to leading these efforts, the Event Coordinator manages all event logistics: site selection, setup, volunteer coordination, and post-event evaluations, ensuring each event runs smoothly and successfully connects pets with loving homes. This position is fully on-site and customer-facing, requiring the employee to be present in the office or the community during all working hours. Please note that this position will require the ability to drive large vehicles measuring up to (29’ and 31’).

Requirements

• Four years of experience planning and coordinating community events and/or outreach campaigns to raise awareness of specific programs
• High school diploma or GED
• Ability to obtain a valid Arizona driver’s license with the ability to drive a 29’ and 31’ vehicle upon hire

Nice To Haves

• Postsecondary education may substitute for two years of the required experience on a year-for-year basis
• Experience working in a veterinary clinic and a humane society
• Experience driving large vehicles (29’ and 31’)
• Bilingual in Spanish and English

Responsibilities

• Manages the full offsite event schedule, coordinates all logistics and activities for off-site adoption events, and conducts program-associated adoption events
• Selects appropriate animals for program-associated events based on temperament and health and takes responsibility for their health and welfare at the event, including humane animal handling and sanitation
• Plans, coordinates, and conducts in-shelter events that promote pet adoptions, foster recruitment, volunteer engagement, and community participation
• Maintains accurate record entry, including data entry and statistical reporting, as well as managing the associated programs and database
• Coordinates with community partners to plan, organize, and host community outreach events, including vaccination clinics, spay/neuter clinics, educational events, and other public engagement activities
• Generates positive relations with the general public, volunteers, and team members while promoting MCACC programs, policies, mission, and vision; Proactively addresses customer needs and ensures a high quality of customer care is provided
• Develops, writes, and summarizes reports to track program success for management at regularly scheduled intervals
• Develops program materials for data collection and information distribution in the community
• Maintains program inventory including collars, leashes, vaccines, microchips, chip scanner, treats, flea and tick medicine, etc.

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED