Event Coordinator (Contractor)

Playbook • Miami, FL

2d • Onsite

About The Position

We are seeking an Event Coordinator (Contractor) to provide event support and execution, ensure space readiness, and maintain hospitality standards. This role focuses on supporting and executing events and meetings across various Class A office building venues, including large lobby event spaces, conference rooms, and outdoor patio areas. You will be responsible for pre-event setup, post-event tear down, space configurations, furniture placement, décor setup, and operational walkthroughs to ensure venues meet hospitality and presentation standards. You will also welcome guests, assist with check-in, and coordinate with operational partners like AV/IT, catering, and security for seamless event execution. Additionally, you will complete operational checklists, maintain presentation standards in event spaces and common areas, and support fitness center operations as needed, while coordinating with porters and reporting maintenance needs.

Requirements

• 1+ years of experience in venue operations, hospitality, events management, or premium guest-facing environments (e.g., hotels, conference centers, event venues, workplace hospitality).
• Proven experience delivering five-star service in high-volume or high-touch environments.
• Tech-savvy, with experience using booking, scheduling, and collaboration tools (Google Workspace, Slack, event platforms).
• Adaptable and confident learning new systems for membership and program management.

Nice To Haves

• Agile Responsiveness: Thrive in a dynamic environment where priorities can shift quickly.
• The Connector Mindset: Act as a vital link that ensures guests are always supported and the building operates without friction.
• Consistent Follow-Through: Reliable in the small things, ensuring the final detail is just as perfect as the first.
• Collaborative Awareness: Dedicated teammate who understands how their work supports the whole ecosystem.

Responsibilities

• Provide day-of operational support for events and meetings held across a variety of Class A office building venues.
• Support pre-event setup and post-event tear down, including space configurations, furniture placement, décor setup, and operational walkthroughs.
• Welcome guests upon arrival, assist with check-in, and help create a seamless onsite experience.
• Support seamless event execution through real-time coordination with AV/IT, catering, décor, music, janitorial, security, and additional operational partners.
• Complete AM and PM operational checklists and maintain elevated presentation standards across event spaces and common areas.
• Support oversight of fitness center operations on event days as needed.
• Coordinate with porters and proactively identify and report maintenance or service-related needs.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed