Event Coordinator

Hoffman Construction Company • Lake Oswego, OR

7h • $55,000 - $70,000 • Onsite

About The Position

The Event Coordinator is responsible for planning, organizing, and executing events that support Hoffman Construction’s employee and community sponsored events. In this role, you’ll collaborate with regional marketing and recruiting teams, coordinate logistics, and support the execution of in-person events, such as new hire education, employee appreciation, and partner focused events. Working closely with marketing and external partners, the Event Coordinator plays a key role in delivering seamless, impactful experiences that connect with our employees and partners across multiple cities. You will also assist in managing event communications, promotions, post-event follow-up processes while working closely with our Events Manager and reports to the Marketing Director. The Event Coordinator will work on-site out of our Lake Oswego, Oregon.

Requirements

• A minimum of 2 years of experience coordinating events, trade shows, or logistics-heavy projects is required
• Experience working in a professional office environment
• Experience collaborating across departments
• Excellent communication and collaboration skills
• Strong organizational skills with attention to detail
• Ability to manage multiple projects and deadlines
• Self-motivated and problem-solving mindset
• Comfort working with marketing, sales, and operations teams
• Experience with project management
• Experience in event logistics, shipping, and vendor coordination
• Willingness and ability to travel
• Ability to sit or stand at a desk for extended periods and use a computer and phone for routine tasks
• Ability to climb stairs
• Ability to lift and carry boxes weighing up to 30 pounds
• Ability to pack, unpack, and move event supplies
• Occasional travel that includes walking long distances across convention centers or event venues
• Bending, reaching, and stretching may also be required when handling physical materials or assisting with event setup
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with registration process and programs
• Excellent customer service and problem-solving skills
• Good time management
• Ability to address any operational issues quickly and effectively
• Must be able to pass the Hoffman Drug and Alcohol test

Nice To Haves

• An associate's or bachelor’s degree in marketing, communications, business, event management, or a related field is preferred
• Marketing event experience is preferred but not required

Responsibilities

• Assist with planning and coordinating marketing events, including employee and partner events across Hoffman’s offices and jobsites
• Work with vendors, venues, and internal stakeholders to ensure seamless logistics and setup
• Conduct pre/post event meetings with key stakeholders and attendees to align with company goals
• Support on-site event operations as needed, including registration, set-up, attendee engagement, and clean-up
• Help create and update event project plans, timelines, and task lists
• Manage and monitor event form registrations and event activity tracking
• Support Event Manager on budget management – ensuring events under this role’s direct ownership are managed to budget with carefully planned and tracked expenses and resource allocation
• Create and maintain event planning documents for each event including timelines, layouts, vendor details, and marketing plans
• Ensure events adhere to brand guidelines and deliver consistent employee and partner experience
• Partner with internal stakeholders to align swag offerings with brand initiatives and event needs
• Manage swag vendors and orders
• Assist marketing and new business efforts with pre/post registration websites and attendee list management

Benefits

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan
• A culture rooted in inclusion, collaboration, and respect

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree