Event Coordinator

ThreatLocker•Orlando, FL

3d•Onsite

About The Position

ThreatLocker® is seeking a dedicated and engaging Event Coordinator to manage trade shows and corporate events. This role involves planning and executing event logistics, liaising with vendors and guests, and overseeing trade show operations. The Event Coordinator will collaborate with the Brand Marketing Team to support campaigns and strategies that maximize event impact. The position requires a hardworking, adaptable individual who can thrive under pressure, as events often involve long days, tight deadlines, and quick decision-making. The ideal candidate will be committed to seeing tasks through to completion, comfortable in stressful situations, and able to maintain composure while managing multiple responsibilities. The events team works closely with Sales, Branding, Product, and the CEO to ensure events align with company strategy. This is a full-time, in-office position based in Orlando, Florida, managing over 20 events in a single week during peak seasons. The role requires domestic and occasional international travel for most in-person events.

Requirements

Minimum of 2 years of managing small to large scale trade shows for small to medium sized organizations
Strong ability to research, evaluate, and recommend relevant events for participation.
Experience negotiating and managing contracts with organizers, venues, and vendors.
Proven success in planning, managing, and executing multiple in-person events.
Highly organized, analytical, and skilled at influencing broad stakeholder groups.
Experienced in budget and vendor management.
Familiarity with in-person event formats.
Exceptional time management, written and verbal communication, and interpersonal skills.
Strategic, proactive thinker who thrives in high-pressure environments.
Resilient, hardworking, and comfortable working long hours when required to deliver successful events.
Open to feedback, guidance, and constructive criticism with a focus on continuous improvement.
Able to collaborate effectively within a Brand Marketing Team environment.
Must pass a background check and drug/substance screening.
Must comply with randomized drug and substance testing approximately every 60 days.

Nice To Haves

Bachelor’s degree in Event Management, Hospitality Management or Public Relations, preferred
Certified Meeting Professional (CMP) preferred

Responsibilities

Research and identify relevant industry trade shows and events.
Review potential events, gather key data (audience, cost, ROI potential), and present recommendations on whether to attend.
Negotiate and handle event contracts with organizers, venues, and vendors.
Prepare, present, and manage event budgets.
Secure venues, plan layouts, and coordinate booth requirements with vendors.
Collaborate with the Brand Marketing Team and organizers to fulfill event requirements.
Manage staff registration and attendance.
Arrange travel and accommodation logistics, administration, and bookings.
Support event promotion through brand marketing channels such as social media, email campaigns, and advertising.
Coordinate logistical requirements such as security, equipment rentals, and catering.
Run the floor to ensure smooth event operations.
Evaluate each event’s success and prepare post-event reports.