Event Coordinator

New Reach Media•Tempe, AZ

13d•Onsite

About The Position

The Event Coordinator is responsible for assisting in planning, organizing, and managing all events to ensure that they run smoothly and meet Brand Visionary and Organizational goals. The responsibilities include but are not limited to researching, planning, booking, and budgeting. This successful individual will be responsible for making events consistently efficient, cost-effective and memorable.

Requirements

Proven track record of organizing successful events
Proficient in Google Workspace programs
Experience in managing budgets and tracking expenses
Excellent vendor management skills
Outstanding communication and negotiation ability
Well organized
Ability to remain calm under pressure and maintain a customer-service mindset

Responsibilities

Work alongside of the Event Director and Brand Visionary to understand the requirements for each event
Research vendors (catering, speakers, decor, performers, etc.) and make recommendations to stakeholders based on creativity, quality and costs
Some travel will be required.
Plan event details and aspects, including but not limited to seating, dining, venue selection, booking speakers, guest accommodations and overall experience
Handle day-to-day administration of events and programs, including order placements, vendor monitoring, and attendee participation
Establish and maintain relationships with vendors and venues
Collaborate with inter-company departments such as Finance, Marketing, Community and HR when planning events
Keep budgets and timelines under control at all times
Manage all event-related issues and address potential problems as they arise
Plan for potential scenarios that may impact the integrity of the event

Benefits

Paid Time Off and Holidays Off
Health Package - Medical, Dental and Vision
Optional 24/7 tele-health support, short & long term disability and life insurance
401(k) with company match at 4%
Maternity and paternity leave
Free enrollment in our online courses
Servant leadership team with open door policy
Continued development and internal growth opportunities
Positive culture that values hard work and relationships
National and international volunteer opportunities
Frequent company events!