Event Coordinator

Young Life•Colorado Springs, CO

1d•Onsite

About The Position

Young Life's mission is to introduce adolescents to Jesus Christ and help them grow in their faith. We invite you to join us in this life-changing work, building relationships and creating spaces where young people feel seen, known, and loved. This role supports the flow and rhythm of tasks across the event timeline, actively participates in pre-event planning, and manages various aspects of event logistics from start to finish.

Requirements

High school required and a minimum of 3 years of relevant experience, or equivalent combination of education and experience required.
Highly professional and trustworthy, with confidence in engaging with executive leadership
Calm under pressure and can manage receiving multiple requests simultaneously
Strong organizational and multitasking skills with meticulous attention to detail
Proficiency with Microsoft Office Software, Canva, Google Sheets, and Google Drive
Self-starter with the ability to think critically, adapt, and independently resolve situations in real time
Comfortable working on both administrative and hands-on physical tasks
Excellent communication and follow-through with the event team and stakeholders
Must have reliable transportation with willingness to run scheduled errands (mileage is reimbursable)

Nice To Haves

Experience in hospitality or fast-paced event environments preferred

Responsibilities

Support the flow and rhythm of tasks across the event timeline
Actively participate in pre-event planning, including but not limited to, team documents, communications, data management, attendee and rooming lists, material procurement, shipping and inventory management
Organize, track, assemble and coordinate on-site materials and deliverables
Assist with maintaining and pulling reports and historical event records across various systems
Run errands, assist with online ordering, and manage expense tracking
Traveling to pre-planning on-site meetings and to the event
Create and lead the organizing and packing, sending and unpacking of all materials to and from the event
Lead the on-site planning team’s task execution
Attend and assist in executing all team meetings on-site
Participate in unloading, organizing, inventorying, and distributing all items used at the event
Respond to guest inquiries, follow ups and sending out mailers
Finalize expenses and vendor invoicing
Collect survey responses, procure stats and reporting elements to assist in the production of the After-Action Report