Event Coordinator's Assistant

Governor’s Gun Club•Kennesaw, GA

86d•Onsite

About The Position

The Coordinator's Assistant provides administrative and operational support to the Event Coordinator to ensure events are planned, organized, and executed successfully. This role assists with client communication, event logistics, vendor coordination, setup and breakdown, and day-of event support while delivering exceptional customer service.

Requirements

High school diploma required
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Proficient in Microsoft Office and Google Workspace.
Ability to work evenings, weekends, and holidays as required.
Ability to lift up to 40 pounds and remain on your feet for extended periods.
Frequent walking, standing, bending, and lifting.
Ability to assist with event setup and breakdown.
Comfortable working both indoors and outdoors.
Ability to lift or carry heavy items

Nice To Haves

associate or bachelor's degree preferred
1-2 years of experience in hospitality, events, customer service, or administrative support preferred
Experience with Planning Pod is a plus
Outstanding customer service
Strong attention to detail
Excellent time management
Problem-solving mindset
Team player with a positive attitude
Ability to thrive in a fast-paced environment

Responsibilities

Assist with event planning and coordination from inquiry through completion.
Prepare proposals, contracts, invoices, and event paperwork.
Maintain event calendars and scheduling.
Respond to client emails and phone calls in a timely and professional manner.
Organize event files and maintain accurate records in CRM or event management software.
Assist with venue tours and client meetings.
Coordinate timelines, floor plans, and event details.
Confirm vendors, rentals, catering, entertainment, and staffing.
Ensure all event documents are complete and distributed to the appropriate departments.
Assist with event setup, décor placement, and room preparation.
Support the coordinator during events by managing timelines and resolving issues as they arise.
Welcome clients, vendors, and guests upon arrival.
Monitor event flow to ensure a positive guest experience.
Assist with event breakdown and inventory management.
Provide exceptional service to clients before, during, and after events.
Address client requests professionally and efficiently.
Follow up after events to ensure customer satisfaction.
Maintain cleanliness and organization of event storage areas.
Assist with marketing events and member activities as needed.
Support other departments during busy periods.
Perform additional duties as assigned.