Event Coordinator II - Exposition Complex

Brazos County•Bryan, TX

11d•Onsite

About The Position

Primarily responsible for facilitating contracts and coordinating assigned events for all facilities at the Brazos County Exposition Complex. Responsible for assisting with setting up, tearing down, cleaning, overseeing of events, and completing necessary paperwork for assigned events. Facilitates event functions for the Exposition Complex including serving as a primary team member in event planning, management, coordination, and evaluation. Is responsible for assisting both Sales Managers and the Event Facilitator/Coordinator I as needed. Is responsible for serving as a primary contact person for assigned event clients including the execution of the contract through the post event evaluation meeting; Serves as the primary Event Facilitator/Coordinator for all assigned large events that are larger than normal in size and are more complex; Assists customers as needed on the telephone and in person with planning events, including explaining all policies, procedures, and contract requirements. Assists both Sales Managers and the Event Facilitator/Coordinator I in coordinating and maintaining the master schedule of all events. Serves as a trainer as needed and a mentor to the Event Facilitator/Coordinator I. Assists Operation Managers when needed. Serves as trainer and supervises the full time and part time/temporary Facility Operation Assistants and the Building and Grounds Attendants in planning, coordinating, and organizing set-up, tear-down, maintaining, and cleaning of the complex for all events. Assists in maintaining records of all events held at the Complex facilities. Assists the Sales Managers and the Event Facilitator/Coordinator I in performing bookkeeping functions, maintaining set fees, and deposits to accounts receivable ledger, and preparing various monthly, and semi-annual financial reports. Confers with the Sales Managers and the Event Facilitator/Coordinator I as necessary concerning event scheduling requirements. Exercises discretion and independent judgment as necessary in performing professional responsibilities. Must be willing to work shift hours as needed including nights, weekends, holidays, etc. Other Duties as assigned.

Requirements

A Bachelor of Science degree in a related field; or any equivalent combination of education and experience that provides the required knowledge, skill, and abilities.
Ability to perform each essential duty satisfactorily.
Ability to perform the essential functions of this job.
Ability to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear.
Ability to stand and walk for long periods of time.
Ability to frequently lift and/or move objects weighing up to 100 pounds.
Ability to perform specific vision abilities including close vision, distance vision, and the ability to adjust focus.
Knowledge of methods and practices used in event planning, facilitation, and management such as flexibility and multi-tasking in a high paced environment.
Knowledge of accounting and bookkeeping principles and practices.
Knowledge of office management.
Knowledge of personnel policies and procedures.
Ability to operate a computer, including word processing and spreadsheet software.
Ability to read and interpret policies, manuals, and written instructions.
Ability to balance accounts and prepare financial documents.
Ability to communicate effectively, orally and in writing.
Ability to work effectively and cooperatively with co-workers.

Nice To Haves

At least two years of professional experience is preferred.

Responsibilities

Facilitating contracts and coordinating assigned events for all facilities at the Brazos County Exposition Complex.
Assisting with setting up, tearing down, cleaning, overseeing of events, and completing necessary paperwork for assigned events.
Serving as a primary team member in event planning, management, coordination, and evaluation.
Assisting both Sales Managers and the Event Facilitator/Coordinator I as needed.
Serving as a primary contact person for assigned event clients including the execution of the contract through the post event evaluation meeting.
Serving as the primary Event Facilitator/Coordinator for all assigned large events that are larger than normal in size and are more complex.
Assisting customers as needed on the telephone and in person with planning events, including explaining all policies, procedures, and contract requirements.
Coordinating and maintaining the master schedule of all events.
Serving as a trainer as needed and a mentor to the Event Facilitator/Coordinator I.
Assisting Operation Managers when needed.
Training and supervising full time and part time/temporary Facility Operation Assistants and the Building and Grounds Attendants in planning, coordinating, and organizing set-up, tear-down, maintaining, and cleaning of the complex for all events.
Maintaining records of all events held at the Complex facilities.
Performing bookkeeping functions, maintaining set fees, and deposits to accounts receivable ledger, and preparing various monthly, and semi-annual financial reports.
Confers with the Sales Managers and the Event Facilitator/Coordinator I as necessary concerning event scheduling requirements.
Exercising discretion and independent judgment as necessary in performing professional responsibilities.