Event Coordinator II - Exposition Complex

Brazos County•Bryan, TX

17h•Onsite

About The Position

Primarily responsible for facilitating contracts and coordinating assigned events for all facilities at the Brazos County Exposition Complex. Responsible for assisting with setting up, tearing down, cleaning, overseeing of events, and completing necessary paperwork for assigned events.

Requirements

A Bachelor of Science degree in a related field; or any equivalent combination of education and experience that provides the required knowledge, skill, and abilities.
Ability to perform each essential duty satisfactorily.
Ability to perform the essential functions.
Ability to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear.
Ability to stand and walk for long periods of time.
Ability to frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch, bedding, tables, chairs, and work done above the head such as pipe and drape, stacking chairs, and signing hanging.
Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge of methods and practices used in event planning, facilitation, and management such as flexibility and multi-tasking in a high paced environment.
Knowledge of accounting and bookkeeping principles and practices.
Knowledge of office management.
Knowledge of personnel policies and procedures.
Ability to operate a computer, including word processing and spreadsheet software.
Ability to read and interpret policies, manuals, and written instructions.
Ability to balance accounts and prepare financial documents.
Ability to communicate effectively, orally and in writing.
Ability to work effectively and cooperatively with co-workers.
Must be willing to work shift hours as needed including nights, weekends, holidays, etc.

Nice To Haves

At least two years of professional experience is preferred.

Responsibilities

Facilitates event functions for the Exposition Complex including serving as a primary team member in event planning, management, coordination, and evaluation.
Assisting both Sales Managers and the Event Facilitator/Coordinator I as needed.
Serving as a primary contact person for assigned event clients including the execution of the contract through the post event evaluation meeting.
Serving as the primary Event Facilitator/Coordinator for all assigned large events that are larger than normal in size and are more complex.
Assisting customers as needed on the telephone and in person with planning events, including explaining all policies, procedures, and contract requirements.
Coordinating and maintaining the master schedule of all events.
Serving as a trainer as needed and a mentor to the Event Facilitator/Coordinator I.
Assisting Operation Managers when needed.
Serving as trainer and supervising the full time and part time/temporary Facility Operation Assistants and the Building and Grounds Attendants in planning, coordinating, and organizing set-up, tear-down, maintaining, and cleaning of the complex for all events.
Maintaining records of all events held at the Complex facilities.
Assisting in performing bookkeeping functions, maintaining set fees, and deposits to accounts receivable ledger, and preparing various monthly, and semi-annual financial reports.
Conferring with the Sales Managers and the Event Facilitator/Coordinator I as necessary concerning event scheduling requirements.
Exercising discretion and independent judgment as necessary in performing professional responsibilities.
Must be willing to work shift hours as needed including nights, weekends, holidays, etc.
Other Duties as assigned.