Event Coordinator I - EPO-Medicine

Washington University in St. Louis • Hanover County, VA

8d • $21 - $33 • Onsite

About The Position

The Events Coordinator I – Continuous Improvement plays a vital role in advancing the mission of the Enterprise Physical Operations (EPO) Department at WashU Medicine. This position provides comprehensive coordination, administrative, and logistical support to departmental events, meetings, and engagement initiatives. The role focuses on planning and executing high-quality events, supporting employee engagement, and ensuring seamless coordination of departmental programs and university initiatives.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Event And/Or Meeting Planning (3 Years)
• Microsoft Office

Nice To Haves

• Some college-level or equivalent coursework.

Responsibilities

• Provide day‑to‑day operational coordination for EPO programs, including People + Place, Training and Development, and Continuous Improvement initiatives.
• Manage event logistics, including scheduling, agenda development, room reservations, vendor coordination, catering, audiovisual setup, and event materials.
• Track event budgets and expenses, ensuring responsible fiscal management and adherence to departmental guidelines.
• Coordinate on-site event execution, including setup, troubleshooting, and post-event wrap-up.
• Provide end-to-end coordination for meetings, including calendar management, preparation of materials, and logistical arrangements.
• Maintain event and meeting calendars and ensure timely communication with stakeholders.
• Coordinate and support training sessions such as Facilities Management Professional (FMP) Training and Danforth technical trainings, including setup, follow‑up, materials preparation, and catering.
• Coordinate employee engagement events and initiatives, including Spirit Week, Kindness Day, holiday socials, retirement celebrations, campus tours, and recognition activities.
• Support community outreach efforts such as food drives, clothing donations, 50/50 raffles, and other department‑wide engagement events.
• Partner with HR and department leadership to support onboarding meetings, onboarding surveys, and recognition programs.
• Assist with the creation and distribution of events and departmental communications, including flyers, internal announcements, employee surveys, and newsletters.
• Maintain accurate records of events, attendance, and feedback metrics.
• Support reporting and continuous improvement efforts by tracking KPIs, event outcomes, and departmental KPIs.
• Manage scheduling, calendar coordination, contact lists, and distribution groups for the Executive Director, Administration & Campus Service Operations.
• Support team and program meetings, committee work, and associate work groups.
• Process office needs such as supply ordering, signage, badge/computer requests, and general office organization.
• Perform other duties as assigned in support of departmental and university objectives.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED