Event Coordinator / Host for Executive Networking Gatherings in Brussels (Hospitality & Gastronomy)

SAWOO GmbH • Brussels, IL

6d • €170 • Onsite

About The Position

SAWOO is seeking an experienced Event Coordinator/Host for executive networking gatherings in Brussels. This role involves assisting high-level executives (10-20 attendees) in a relaxed atmosphere with good food and drinks, held once a month in fine dining restaurants in the city center of Brussels. The events occur on a Wednesday or Thursday from 6:30 PM to 11:00 PM, with dates set at least 3 months in advance. The total time commitment per event is approximately 7-8 hours, including preparation, event execution, and follow-up.

Requirements

• At least 2 years of experience in upscale hospitality (preferably in reception or service) or gastronomy.
• Ability to interact confidently and professionally with international guests and executives.
• Native speaker level English.
• Fully committed, proactive, and eager to take initiative.
• Reliable and pays great attention to detail in the preparation and follow-up of the meetups.
• Open to feedback and new ideas.
• Ability to attend all meetups, which occur once a month on a Wednesday or Thursday from 6:30 PM to 11:00 PM.
• Ability to provide invoices.

Responsibilities

• Print and prepare name tags and questionnaires for participants, as well as other materials for the meetup host.
• Bring other smaller items, such as pens and clipboards.
• Memorize participants' names for personal greetings.
• Make minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.
• Warmly welcome guests and hand out name tags.
• Check off and fill in the participant list.
• Ensure that the service staff provides guests with food and drinks or actively ask guests for their drink preferences.
• Support the meetup host with all matters during the event.
• Take photos of the event for social media.
• Film the introduction round for participant connection based on stated challenges and experiences.
• Ensure that the agenda set by the meetup host is followed.
• Ensure that guests fill out an exit questionnaire before leaving the meetup and collect these forms.
• Fill out a small personal questionnaire to provide feedback about the event on the evening of the event.
• Update the participant list with challenges mentioned during the introduction round and participants’ experiences (supported by video recording).
• Ensure that the participant list is complete and correctly filled out.
• Upload the participant list along with all questionnaires, photos, and videos on the evening of the event.

Benefits

• Competitive compensation of €190 per meetup.
• Reliable planning, as meetup dates are established at least 3 months in advance.
• Direct contact with high-ranking decision-makers from renowned companies, gaining insights into their thinking, actions, and challenges.
• Exciting insights into current trends and challenges across various industries.
• Development of organizational and communication skills, as well as experience in event management.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed