Event Assistant -Intern

Churchill Downs Incorporated • New Orleans, LA

1d • Onsite

About The Position

During the internship, the student will work alongside the [Events/Sales/Marketing] team to gain practical experience in the process of developing, marketing, selling, organizing, and executing events. A primary focus of the internship will be assisting with the development and growth of Fair Grounds Race Course and Slots revamped Events programming models and Sponsorship programs including creating systems and materials that can support future private, corporate, nonprofit, and community event markets we are trying to reach.

Requirements

• Responsibilities will be assigned based on the student's experience, academic requirements, abilities demonstrated, and the needs of the venue.
• The internship is intended to provide progressively greater exposure to event planning and venue operations while maintaining appropriate supervision.
• Students will have the opportunity to observe and participate in meetings, event planning discussions, client communications, site visits, event preparation, and event execution.
• The internship is intended as an educational experience.
• The student will assist with projects and responsibilities appropriate to their level of experience and will not be expected to independently make contractual, financial, legal, safety, or other decisions on behalf of the company.
• All client commitments, contracts, pricing decisions, financial agreements, and other matters requiring company authorization will remain the responsibility of designated company personnel.
• Work involves lifting, walking, talking, hearing, bending, stooping, climbing.
• Must be able to lift and carry up to 50 pounds.

Responsibilities

• Assist with establishing and developing the venue's rental program, including researching potential markets and types of events, identifying potential clients, researching competing venues, developing rental packages, organizing venue information, assisting in the creation of client-facing materials, developing and maintaining checklists and planning resources, assisting with creating standardized processes for responding to inquiries, and researching potential partnerships with vendors and organizations.
• Assist with planning and organizing events hosted at the venue, including event timelines, production schedules, checklists, SOPs, room layouts, floor plans, event setup plans, researching and communicating with advisors about potential vendors, assisting with catering, entertainment, décor, rentals, and other event components, coordinating event logistics, assisting with event-day preparation and execution, participating in event setup and breakdown, and documenting event details.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed