Event and Operations Intern

Eastern Virginia Medical School•Norfolk, VA

About The Position

The Event and Operations Intern supports Community-Engaged Learning (CEL) administrative operations, especially activities related to Medical Spanish CEL. Duties include coordinating Medical Spanish CEL Lunch and Learns, processing student reimbursements, arranging health fairs and student travel, attending student and community meetings, and scheduling events through EVMS Engage (GivePulse). The position is longitudinal rather than limited to one semester. Reliable transportation is strongly encouraged. The intern builds and maintains relationships with community residents, nonprofit and faith-based organizations, businesses, and student organizations to support health fairs and health screenings. The role also supports volunteer training, event coordination, supply and equipment management, database maintenance, outreach-data analysis, and scholarly publication work. Other Medical Spanish and CEL-related duties may be assigned.

Requirements

Strong written communication and attention to detail, including proficiency composing and editing communications with internal and external stakeholders.
Ability to gather, manage, and accurately report large amounts of data using electronic systems.
Stakeholder collaboration and interpersonal skills, including working with diverse groups such as students, faculty, and administration.
Time-management and organizational skills, including managing multiple tasks, meeting deadlines, and keeping stakeholders informed.
Problem-solving and process-improvement skills, including identifying opportunities to improve clinical-year processes, offering suggestions, and notifying concerned parties.
Required software skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint.

Nice To Haves

Previous experience in an internship, academic, or clinic setting is preferred.
Reliable transportation is strongly encouraged.

Responsibilities

Build collaborative relationships with community residents, local nonprofit and faith-based organizations, businesses, and student organizations to facilitate health fair and screening sites.
Post, manage, and promote events on EVMS Engage (GivePulse); send invitations and follow-ups; and communicate promptly with registrants, attendees, nurses, and the CEL office.
Attend events and assist with onsite setup and takedown.
Train students and volunteers on program, stakeholder, and initiative requirements.
Coordinate and execute community engagement events, including screening events, health fairs, stakeholder engagement activities, service days, and community volunteer recognition events.
Manage, track, and order supplies, and settle invoices.
Assist with CEL equipment and asset management, including vehicles and healthcare equipment.
Manage biowaste and trash disposal protocols before and after health fairs and at the CEL preparation site.
Organize and inventory CEL initiative shelves as needed.
Maintain and update the CEL general or initiative-specific REDCap database for participant screening and longitudinal follow-up.
Maintain and analyze outreach data for CEL activities to support scholarly publications, and assist with writing scholarly articles for publication.
Schedule and coordinate Medical Spanish CEL Lunch and Learns, including booking rooms, ordering food, and placing procurements.
Process student reimbursements for health fairs and coordinate student travel and travel reimbursements.
Schedule and attend health fairs and student or community meetings.
Perform other duties related to Medical Spanish and CEL services as assigned.