Event and Engagement Coordinator UVACH
About The Position
We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience. As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.
Requirements
- Bachelor’s degree in Event Management, Communications, Business, or related field (or equivalent experience)
- 2–5 years of event and program coordination or related experience
- Strong organizational, communication, and problem-solving skills
- Ability to manage multiple priorities in a fast-paced environment
- Highly organized and detail-oriented
- Strong collaborator and relationship-builder
- Proactive, adaptable, and solutions-focused
- Executes with professionalism and a high standard of quality
Nice To Haves
- Coordinating executive-level or large-scale events
- Budget management and vendor negotiation
- Experience in healthcare, nonprofit, or community organizations
Responsibilities
- Lead coordination of assigned events and programming from planning to completion (meetings, retreats, community events, leadership engagements)
- Develop timelines, program schedule documents, and contingency plans
- Coordinate venues, vendors, catering, audiovisual needs, and materials
- Oversee registration, attendance tracking, and on-site execution
- Manage real-time troubleshooting during events
- Partner with internal leaders and external partners to define event goals and requirements
- Serve as primary point of contact for all event-related communication
- Coordinate staff and volunteers supporting events
- Assist with event invitations, materials, and promotional content
- Follow up with presenters, vendors, attendees as needed to ensure event or program success
- Ensure alignment with organizational branding and messaging
- Validate and process event and program related expenses
- Create and maintain expense tracking mechanism
- Deliver post-event summaries including attendance, photographs, feedback, and improvement opportunities
Benefits
- On call responsibilities as directed
- Ability to travel between campus buildings, remote facilities, and out of town as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
