Event Administrator

Legends Global•Punta Gorda, FL

11d•Onsite

About The Position

The Event Administrator will be responsible for general administrative duties, maintaining the front office, answering telephone calls, assisting with ticket sales, and supporting the Sales and Event Services team with paperwork. This role also involves maintaining event files, managing office supplies, assisting with event setup/teardown, and being hands-on during events. The administrator must pay attention to detail, ensure consistent service, understand and complete tasks, report facility issues, and adhere to all company policies, risk management, safety precautions, and emergency procedures. A professional appearance and good attendance are required.

Requirements

Flexible availability to work certain shifts, including nights, weekends and holidays
Must have sense of urgency and be able to respond quickly, resourcefully and problem solve
Able to listen and follow instructions.
Follow oral and written instructions and communicate effectively with others in both oral and written form
Able to lift and move heavy objects
Work effectively under pressure and/or stringent schedule and produce accurate results in a fast-paced environment
Able to work independently, exercising judgment and initiative
Common sense
High School diploma or GED
1-2 years related experience and/or training or equivalent combination of education and experience
Working knowledge of the principles of facility management, services and equipment for a similar facility
PC proficiency, including Word, Excel, Power Point, and other standard office equipment.
Basic understanding or willingness to learn booking software systems.

Nice To Haves

No certifications are required
Willingness to obtain

Responsibilities

General Administrative duties
Maintain and monitor the front office
Answer telephone calls promptly and assist event attendees or walk ins with questions and concerns
Assist with ticket sales for concerts and performances held at the facility
Assist Sales and Event Services team with paperwork as needed
Maintains event files, mail, binders, and office supply inventory
Assists with cleaning, maintaining, setup/teardown pre/post events and be hands on during events
Attention to detail and consistence of service
Understand and complete tasks
Report evidence of facility/maintenance repairs, damage or vandalism
Follow all policies/procedures, risk management, safety precautions, rules, regulations and emergency procedures established at the facility
Must adhere to company dress code which includes non-slip closed toe shoes
Maintain safe, secure, and sanitary working conditions
Be personable, courteous and helpful to all guests/attendees
Maintain an effective working relationship with employees and others encountered through the course of employment
Report to work when scheduled, on time, in proper and clean uniform, including name tag.
Personal appearance and grooming must conform to CHECC dress code
Maintain good attendance and promptness
All other duties as assigned