Evening Logistics Coordinator

VANE BROTHERS•Baltimore, MD

5d•$80,000 - $90,000•Onsite

About The Position

The Evening Logistics Coordinator I provides operational coverage during evening hours for Vane Line Bunkering. The role coordinates the safe and efficient movement of tugboats and barges carrying petroleum products across multiple regions of the United States. It serves as a primary point of contact for vessel crews, customers, and trade partners, managing vessel schedules, coordinating deliveries with vessel agents, and providing customer support. The regular schedule is Monday through Friday, 1530 to 0000. The position is also the designated backup for the Evening Logistics Coordinator II and may cover that role’s 1800 to 0600 shift when required by leave, absence, staffing needs, or operational demand. During backup coverage, the coordinator assumes the applicable overnight operational coordination, communications, and vessel-support duties.

Requirements

Proficiency with Microsoft Office Suite products, including Word and Excel.
Strong written and verbal communication skills.
Computer and technology proficiency.
Strong attention to detail.
Critical-thinking skills.
Customer-service skills.
Ability to multitask and manage multiple moving components.
Ability to maintain the Monday-through-Friday 1530-to-0000 schedule, participate in weekend and holiday coverage as required, and adjust hours to provide backup coverage for the Evening Logistics Coordinator II shift and meet operational needs.

Nice To Haves

Associate’s degree preferred.
Bachelor’s degree strongly preferred.
One to two years of logistics experience preferred.
Operational experience in the maritime industry strongly preferred.

Responsibilities

Manage schedules for multiple vessel movements in a variety of ports.
Monitor and update the company’s proprietary logistics software.
Communicate with vessel agents about vessel schedules and particulars.
Coordinate loadings and deliveries with cargo terminals.
Advise trade partners about vessel operations.
Coordinate vessel movements with Operations and Engineering teams for maintenance and inspections.
Accept customer cargo nominations and enter them into the logistics software.
Finalize and track final cargo orders.
Verify completed jobs for processing by the billing department.
Communicate directly with customers by phone and email.
Generate vessel delivery schedules and work with customers to meet their objectives.
Support customers and help them solve problems.
Build rapport and strong relationships with customers.
Communicate in real time with vessel crews to support safe and efficient operations.
Resolve issues with crews and operations managers.
Relay emergency and incident communications to the appropriate contacts.
Maintain the regular Monday-through-Friday evening schedule and provide continuity of Fleet Logistics coverage.
Cover the Evening Logistics Coordinator II shift when needed and perform applicable overnight coordination, communications, and vessel-support duties.
Support the chartering department’s customer-relations and marketing initiatives.
Serve as a general point of contact for outside parties.
Contribute to continual improvement, optimization, and innovation in the Fleet Logistics department.