Ethics Program Analyst supporting NIH -National Institutes on Aging (NIA)

N4 Solutions•Bethesda, MD

15d

About The Position

This role provides technical expertise to support the National Institutes on Aging (NIA) Ethics Program. The analyst will assist in developing and maintaining systems for monitoring adherence to ethical conduct standards, policies, and laws. Key responsibilities include preparing for audits, managing documentation, communicating with employees about ethics-related matters, and reviewing various ethics actions such as financial disclosures and outside activity requests using systems like the NIH Enterprise Ethics System (NEES) and Ethics Management Information System (EMIS). The position also involves developing and updating training materials, analyzing ethics considerations, recommending policy changes, and maintaining administrative filing systems and databases.

Requirements

Analytical Skills
Writing / Editing
Associates Degree

Responsibilities

Provides technical experience needed to assist with developing and maintaining a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
Work with staff to prepare for program audit of ethics policies, procedures and implementation of the relevant regulations; update electronic and paper files; complete pre-audit questionnaires in preparation for entrance conferences.
Compose standard email notices and responses.
Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
Prepares, manages and tracks flow of various documents submitted for ethics review.
Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES).
Adhere to internal process for receipt and proper routing of forms.
Assists with analyzing, maintaining and updating ethnics database, website and filing system.
Assist with maintaining the Ethics Management Information System (EMIS).
Generate various reports.
Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.
Conducts first level review for all requests for outside and official duty activities.
Review submission for Ethics compliance with governing statutes and regulations.
Review documents for completeness and accuracy of submission.
Conduct initial technical and/or conflict reviews on the ethics documents and requests.
Review ethics requests, such as financial disclosure reports, official duty activities, outside activities, gift acceptance, conflict of interest analyses, protocols, and other types of actions.
Schedules ethics training sessions and other activities for staff.
Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
Attend and participate in meetings and training sessions for Ethics specialists.
Provides technical expertise needed to develop and maintain a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
Develop and update presentation and training materials.
Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
Analyzes, maintains and updates ethnics database, website and filing system.
Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems.
Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation.
Work with staff to update and develop materials and resources for the Office intranet website.
Maintain the internal Ethics Branch tracking system.
Develop, implement and maintain accessible administrative filing systems.
Provides assistance with the review of conflict of interest statements.
Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
Analyze background information; communicate with staff and/or employee to obtain background information.
Identify potential conflicts of interest and determine appropriate resolutions.
Assists with developing the ethics Standard Operating Procedures (SOP) manual.
Draft standard operating procedures.
Draft policies, standard operating procedures, job aids, outreach materials, and other documents for implementation by management.
Conducts first level review and analysis for all requests for outside and official duty activities.
Review submitted documents (request package) for completeness and accuracy.
Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
Coordinates and monitors the planning of ethics training activities.
Schedule Ethics training sessions for employees.
Develops the ethics Standard Operating Procedures (SOP) manual.
Provide guidance and assistance in drafting administrative policies and procedures.
Work with staff to translate requirements and directives into standard operating procedures (SOPs).
Educates staff on new ethical policies and procedures.
Communicate with employees regarding explanation of Ethics information to staff; respond to Ethics questions and issues.
Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements.