Ethics Assistant

State of Alaska•Anchorage, AK

1d•Onsite

About The Position

The Ethics Assistant works under the direction of the Administrator for the Select Committee on Legislative Ethics. The position supports the nine-member Legislative Ethics Committee, comprised of four legislators and five members of the public. It provides general office support, assists with training, and provides guidance to legislators, legislative employees, and other covered employees on complying with the Ethics Act, AS 24.60. The position is permanent and scheduled for 37.5 hours per week. It is located at 1500 W Benson, Suite 220, Anchorage, Alaska 99503. Travel to Juneau during the legislative session is likely. The position is a fully exempt job class under AS 39.25.11(3). Ethics Office positions must be politically neutral, and this position accesses sensitive information; a Confidentiality Agreement is required. Alaska residency is required.

Requirements

Alaska residency.
High school graduation or GED.
Two years of office clerical or secretarial experience.
Considerable knowledge of office practices and procedures.
Proficiency in Microsoft Outlook, Word, and Excel.
Excellent communication and people skills with internal and external clients.
Experience researching detailed and nuanced issues in written or online statutes and producing written recommendations or findings.
Strong organizational skills and keen attention to detail.
Ability to prioritize and multitask, learn quickly, be self-motivated, and work well individually and as a team member.

Nice To Haves

Working knowledge of PowerPoint.
Bachelor’s degree.
Paralegal or research experience.
Social media page development and maintenance experience.

Responsibilities

Answer phones, respond to emails, and greet guests.
Prepare correspondence, internal documents, and reports.
Maintain office records and order office supplies.
Support Ethics Committee meetings, including copying, collating, and mailing meeting packets.
Process committee members’ required pre- and post-travel documents.
Record Ethics Committee meetings and draft meeting minutes.
Review and process ethics disclosures and prepare them for publication.
Maintain ethics training records for covered employees.
Assist with preparing a topical bi-monthly ethics newsletter.
Answer questions about the requirements and prohibitions in the Ethics Act.
Monitor the Ethics Office website and coordinate updates and fixes.
Assist with preparing annual handbooks and publications.
Assist with mandatory ethics training.
Respond to other needs as they arise.