Estimator Costing Specialist - Plumbing

STANCIL PLUMBING INC.•Charlotte, NC

25d•Onsite

About The Position

At Stancil Services, accurate information drives confident decisions. The Estimator Costing Specialist – Plumbing maintains the integrity of the Bill of Materials (BOM) and Piece Pay databases, providing consistent, accurate cost data for estimating, procurement, and operational teams. The role stewards critical information, streamlines processes, and supports cross-functional collaboration to enable accurate forecasting, smoother workflows, and better business decisions. The position maintains BOM and Piece Rate databases; coordinates cost data with Estimating, Purchasing, and Field Compliance; supports cost analysis, reporting, and job costing; improves systems and processes; and organizes project takeoffs, cut sheets, and related documentation. The role has no supervisory responsibilities. Work is performed primarily in an office environment and may involve occasional travel to job sites or operational meetings.

Requirements

Minimum 3 years of experience in construction costing, estimating, or data coordination roles.
Strong proficiency with Microsoft Excel, including pivot tables, VLOOKUP, and formulas.
Experience with ERP, costing, or estimating platforms such as Sage, Viewpoint, or NetSuite.
Familiarity with Bluebeam, Adobe, or similar PDF markup tools.
Excellent organization, document management, and file control skills.
Demonstrate accuracy, organization, consistency, and high attention to detail.
Maintain professionalism and confidentiality in all interactions.
Strong written and verbal communication skills.
Ability to manage multiple tasks simultaneously and prioritize effectively in fast-paced environments.
Ability to build strong cross-departmental relationships rooted in trust, openness, and collaboration.
Strong follow-up skills and reliability in supporting internal stakeholders.
Initiative in identifying data gaps, inconsistencies, and opportunities for improvement.
Maintain punctuality and comply with company policies, including attendance and time-off requests.
Adaptability and willingness to learn new software systems.
Meet deadlines and collaborate effectively across teams to support operational goals.
Uphold Stancil’s values of dedication, teamwork, resilience, and continuous improvement.

Nice To Haves

Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred.

Responsibilities

Create, update, and maintain Bill of Materials (BOM) and Piece Rate databases with accurate, current information.
Ensure version control, consistency, and audit readiness for cost data.
Implement quality control processes to validate data accuracy and resolve discrepancies.
Coordinate with Estimating, Purchasing, and Field Compliance teams to align cost data with field operations.
Distribute updated materials lists, labor rate sheets, and other documents to stakeholders in a timely manner.
Serve as the primary point of contact for cost data updates, clarifications, and related inquiries.
Provide timely, detailed cost information to estimating teams for bids and project planning.
Assist in developing cost reports, dashboards, and summaries for company leadership.
Analyze labor cost trends to identify potential cost-saving opportunities.
Provide job costing reports to evaluate material and labor expenses in coordination with internal reporting.
Use software tools such as Excel, BOLT, SAGE, and PDF markup tools to streamline data input and reporting.
Recommend process improvements that enhance efficiency and reduce manual work.
Document standard operating procedures for database and costing workflows.
Organize and manage project-specific takeoffs, cut sheets, and related documentation.
Communicate missing or updated documentation requirements to the Field Compliance team.
Perform other related duties as assigned.