Estimating Coordinator

Fabulous Floors, LLC•Farmers Branch, TX

1d•$52,000 - $56,000

About The Position

Fabulous Floors is seeking an organized, detail-driven Estimating Coordinator to own the day-to-day flow of our estimating pipeline. This role is the connective tissue between our sales team, in-house estimators, and third-party estimating partners; keeping jobs moving, files organized, deadlines met, and commission data accurate. You won't be producing takeoffs yourself; instead, you'll make sure every job gets to the right estimator, every deliverable comes back on time, and every dollar of estimating activity is tracked correctly for commissions.

Requirements

1+ years of experience in an administrative, coordination, or operations support role
Strong organizational skills with the ability to manage multiple jobs and deadlines simultaneously
Comfortable working in shared file systems (SharePoint or similar) and spreadsheets (Excel)
Clear, professional written and verbal communication for coordinating across vendors, estimators, and sales teams
Detail-oriented, especially when handling cost codes, hours, and commission-related data
Self-starter who can follow up proactively without being prompted

Nice To Haves

construction, flooring, or subcontracting experience a plus

Responsibilities

Maintain the estimating calendar, adding new jobs and following up on past-due items
Assign an estimator to each incoming job
Add progress bars and dates showing when jobs are sent to third parties or in-house estimators
Keep dates, sales teams, general contractors, and other job details current
Download and rename the template folder for each job
Compile plan and spec files, along with the estimate request, into the folder
Upload completed folders to SharePoint
Serve as the primary point of contact for third-party estimating partners
Answer questions, provide additional files, and troubleshoot issues as they arise
Forward RFI questions to the appropriate sales team
Follow up on outstanding takeoffs that haven't been received
Download completed third-party takeoffs and transfer files to SharePoint
Coordinate with third parties to resolve any file or delivery issues
Track hours spent estimating on the calendar
Send completed files to the sales team and update the calendar accordingly
Build a monthly spreadsheet of third-party estimating hours from vendor invoices
Add salesperson names and cost codes to the spreadsheet
Compile and filter in-house estimating hours by month, adding cost codes
Send hours spreadsheets to each salesperson for approval, filtered by name
Update cost codes as needed based on salesperson feedback
Act as the primary liaison between estimators and the sales team, keeping both sides aligned on job status and timelines