Estimating Coordinator

Sole Construction Partners•Gibsonton, FL

About The Position

Sole Construction Partners is seeking an Estimating Coordinator to provide essential support to their Estimating Department. This role is crucial for maintaining organized project documentation, ensuring accurate records, and equipping estimators with the necessary information to secure new projects. Sole Construction Partners acts as a shared services engine for a network of five construction companies, focusing on creating scalable systems, building trust, and approaching challenges with persistence and professionalism. Their success is built on knowledge sharing, celebrating achievements, and fostering a collaborative team environment.

Requirements

High School Diploma or GED required.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
Strong organizational, communication, and time management skills.
Excellent attention to detail and accuracy.
Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
Ability to work independently and collaboratively within a team environment.

Nice To Haves

Minimum of two (2) years of experience in the construction industry preferred.
Previous administrative, coordination, or project support experience preferred.
Experience supporting estimating, purchasing, project management, or operations teams within the construction industry are preferred.
Experience reading and organizing construction plans, specifications, and supporting documents.
Experience using estimating software, construction management software, CRM systems, or ERP software.
Experience with electronic document management systems.

Responsibilities

Support estimators throughout the estimating process by ensuring required project documentation is organized and readily available.
Maintain estimating logs, project tracking reports, and department spreadsheets.
Assist with organizing department workload and priorities to support estimating deadlines.
Maintain estimating templates and supporting documentation.
Assist with special estimating projects and department initiatives.
Download, organize, and maintain construction plans, specifications, engineering documents, addenda, and supporting project documentation.
Track plan revisions and ensure the estimating team is working from the most current documents.
Maintain electronic project folders in accordance with company standards.
Coordinate communication between Estimating, Sales, Purchasing, Accounting, Operations, Field teams, and other departments as needed.
Communicate with customers, builders, vendors, and internal departments to obtain missing project information and documentation.
Assist with project handoffs by ensuring required documentation is complete and available.
Support continuous improvement of estimating procedures and department workflows.
Assist in developing, maintaining, and updating department templates, procedures, and documentation.
Prepare reports, spreadsheets, and project tracking documents.
Perform data entry and maintain project information within company software systems.
Schedule meetings and assist with departmental coordination.
Maintain confidential company, customer, and project information.
Assist with additional estimating, project coordination, and administrative or operational duties as assigned, which may evolve as the department grows and business needs change.