ESS Program Management Analyst

Arizona Department of Administration • Phoenix, AZ

6d • Hybrid

About The Position

The ESS Program Management Analyst provides specialized fiscal oversight, technical assistance, and compliance support for Individuals with Disabilities Education Act (IDEA) grant funds 611 and 619 by the Exceptional Student Services (ESS) Program Management team. Occasional in-state and rare out-of-state travel is required for this position. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with ability and willingness to work in-office up to five days per week as business needs necessitate.

Requirements

• Approval processes involved with grant applications
• Accounting, procurement, and budgeting
• State and federal laws in grants
• OMB Uniform Grant Guidance
• IDEA 2004 Reauthorization
• Arizona Revised Statutes Title 15
• Education Division Administrative Regulations (EDGAR)
• Uniform System of Financial Records (USFR)
• Project and task management experience
• Public speaking
• Training development and facilitating
• Writing reports
• Analysis and problem solving
• Group dynamics
• Organization
• Evaluation and monitoring
• Attention to detail
• Multi-task
• Collaborate with partners
• Interpersonal relationships
• Successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
• Driver's License Requirements (if applicable)
• Successful completion of the Electronic Employment Eligibility Verification Program (E-Verify)

Responsibilities

• Communicate with Public Education Agencies (PEAs) regarding grant application and completion report rejections with detailed explanations
• Communicate with Grants Management to ensure timely programmatic review of funding applications, completion reports, and fiscal monitoring inquiries as needed
• Track PEA Coordinated Early Intervening Services (CEIS)/Coordinated Early Intervening Services (CCEIS) requirements, budgets, expenditures, and reporting
• Review CCEIS fiscal information for consistency with federal requirements and approved plans
• Monitor timelines and expenditure activity and communicate concerns to PEAs and appropriate ESS staff
• Provide technical assistance regarding allowable CCEIS expenditures and fiscal documentation
• Maintain accurate CCEIS records and support reporting and monitoring activities and share with other ESS program areas when requested
• Coordinate and support the annual IDEA MOE process, including eligibility and compliance requirements
• Review PEA Maintenance of Effort (MOE) documentation, calculations, exceptions, adjustments, and supporting documentation
• Track MOE submissions and identify missing, incomplete, or potentially noncompliant information
• Provide technical assistance regarding MOE requirements, exceptions, subsequent years, and documentation
• Maintain accurate MOE tracking records and support fiscal monitoring activities related to MOE
• Assist with follow-up and resolution of MOE findings or concerns
• Track IDEA proportionately shares requirements for private school children with disabilities
• Review PEA calculations, budgets, expenditures, carryover, and related documentation
• Monitor timely use and disposition of proportionate share funds
• Provide technical assistance regarding proportionate share fiscal requirements
• Identify potential compliance concerns and coordinate follow-up with PEAs and ESS staff
• Ensure implementation and monitoring of IDEA excess cost requirements
• Review PEA documentation and calculations related to excess cost
• Provide technical assistance regarding documentation and application of excess cost requirements
• Track issues and assist with resolution of potential compliance concerns
• Coordinate with fiscal and program staff to ensure consistent interpretation and implementation
• Provide training internally and externally on all IDEA Program Management items for ESS

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed