Specialist - Equipment Operations

Memphis Shelby County Schools • Memphis, TN

17h • $23 - $33

About The Position

The Equipment Operations Specialist provides operational coordination and technical administrative support for the Equipment Operations Department. The role supports efficient and reliable equipment operations across district facilities by maintaining maintenance documentation, preventive maintenance tracking, vendor coordination, asset records, reporting, and compliance support. It also provides financial documentation support, assists with expenditure reconciliation and budget forecasting, and supports cafeteria equipment purchasing. Other related duties may be assigned or directed.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, Supply Chain Management, Facilities Management, or equivalent, plus two years of experience in equipment operations, asset management, or work order coordination; alternatively, equivalent education and experience totaling six years.
• Proof of education, training, and/or experience is required.
• Degree equivalency formula: a bachelor’s degree counts as four years, plus required years of experience; a master’s degree counts as six years, plus required years of experience.

Responsibilities

• Validate, reconcile, and track invoices, service records, purchasing documentation, and contract-related materials.
• Maintain accurate equipment inventory and lifecycle records, including asset lists, installation dates, warranty data, and repair history.
• Coordinate maintenance activities and track work orders by reviewing service requests, updating tracking systems, and communicating with technicians and vendors to support timely repairs and accurate documentation.
• Prepare and update equipment specifications for purchasing, maintenance, and replacement needs.
• Maintain organized electronic and physical records for contracts, invoices, and compliance-related documents.
• Reconcile monthly expenditures and assist with budget preparation and forecasting.
• Assist with collecting quotes, drafting specifications, and verifying vendor compliance for new cafeteria equipment purchases.
• Perform other related duties as assigned or directed.

What This Job Offers

• Job Type: Full-time