Equipment Management Specialist - Greenbelt, MD
About The Position
The Equipment Management Specialist schedules, conducts, and reconciles annual equipment inventories across sites supported by NASA Goddard Space Flight Center. The role works with property custodians and equipment users on property accountability, responds to customer inquiries and property-related issues, researches inventory discrepancies, analyzes records and supporting documentation, and takes corrective action. It also maintains property records, tags equipment that meets NASA control criteria, prepares reports and load sheets, and supports data entry into the Property, Plant & Equipment (PP&E) system. The specialist conducts physical inventories using an iPhone barcode scanner and/or RFID reader, maintains inventory files for assigned property accounts, and submits completed inventory reports to the Branch Manager for review and approval. The role reviews and processes property documentation involving purchases, equipment tagging, cannibalization, loans, and transfers, and uses BOBJ to query PP&E and generate reports and Excel listings. The position requires knowledge of applicable federal, NASA, and Goddard property-control requirements and regular communication with government counterparts and property custodians.
Requirements
- Three years of experience in property control using mainframe database methods.
- Experience auditing property-control records, analyzing how inventory documentation relates to property disposition, and determining corrective action.
- Experience with physical inventories, document control, statistical analysis, property management, and reports or Excel spreadsheet listings.
- General understanding of cataloging terminology and Federal Supply Classifications codes.
- Experience with office automation equipment, including personal computers, data-entry devices, fax machines, printers, and barcode scanners.
- Knowledge of government property-control regulations.
- Experience with Microsoft Excel, Word, and PowerPoint.
- High school diploma or equivalent.
- U.S. citizenship.
- Valid driver's license without special restrictions.
- Ability to successfully complete a background screening.
- Ability to obtain a public trust clearance before employment and maintain it for the duration of employment.
- Ability to operate material-handling equipment and pass a NASA GSFC forklift physical.
- Ability to lift packages weighing up to 70 pounds and to stoop, bend, push, and pull.
- Basic computer literacy, including use of the World Wide Web and MS Office programs.
- Ability to sit, view a computer monitor, and enter data on a keyboard for extended periods.
Nice To Haves
- College-level coursework.
Responsibilities
- Know and apply Federal Property Regulations, NASA Procedural Requirements (NPR 4200), Goddard policies, and the Equipment Management Work Instruction.
- Support work at all sites supported by NASA Goddard Space Flight Center and advise property custodians and equipment users on equipment control.
- Participate in tagging Center assets with Radio Frequency Identification tags.
- Schedule and conduct inventories according to the approved annual inventory schedule, including wall-to-wall, floor-to-ceiling inventories using an iPhone barcode scanner and/or RFID reader.
- Receive inventory discrepancy reports, help locate missing property, query property database history files for overages, and take corrective action.
- Audit discrepancies, analyze source documents and transaction data, and complete inventory reconciliation.
- Establish and maintain inventory files for each property account within assigned directorates.
- Prepare and submit final Summary Inventory Reports and inventory folders to the Branch Manager for review and approval; compile statistical data using PP&E-generated reports.
- Evaluate property custodian performance as it affects inventory progress and report inconsistencies with property management guidelines to the Team Lead and Branch Manager.
- Maintain an appointment log for Tagging-In-Division tasks; tag eligible equipment assigned to GSFC and add it to the PP&E system.
- Screen supporting documentation for credit card purchases processed in Receiving.
- Affix NASA barcode and/or RFID tags to eligible untagged equipment and prepare documentation for PP&E entry.
- Review cannibalization paperwork for accuracy and completeness and forward it to the Supervisor for review before submission to the appropriate Supply & Equipment Management Officer.
- Review shipping documentation for possible equipment loans or transfers to other NASA Centers or federal agencies and advise property custodians on appropriate actions.
- Ensure PP&E transactions are properly documented and forwarded to the Data Entry Clerk for input.
- Coordinate daily with government counterparts and property custodians to resolve issues or escalate matters requiring higher-level attention.
- Use BOBJ to query the PP&E system and generate property reports and Excel listings for assigned work and customer requests.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
